Administrative Assistant III - Department Ops & Scheduling

University of the Pacific; Stockton (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

University of the Pacific in Stockton, CA is seeking an Administrative Assistant III to provide high-level administrative support for the Department of Physical Therapy. The role supports the Program Manager, Director of Clinical Education, Department Chair, faculty, and clinical instructors.

Responsibilities include liaison with clinical site coordinators, database management, scheduling, travel arrangements, and maintenance of records.

Qualifications

• Two years of post-high school education required.
• Three years of experience providing high-level, professional administrative support.
• Excellent communication and interpersonal skills are essential.
• Solid English composition skills with ability to create, compose and edit letters and other materials.
• Ability to exercise diplomacy and interact calmly with people in diverse circumstances.

Responsibilities

• Support the Director of Clinical Education: liaise with clinical site coordinators, manage the clinical education database, monitor deadlines with vendors, and prepare correspondence for instructors and sites.
• Student support: manage student document management website and onboarding; ensure calendar, room scheduling, and textbook orders comply with department policies.
• Provide budget and financial support: reconcile and process Procurement Card activity and statements.
• Manage calendars for the Department of Physical Therapy, schedule classes, and book classrooms as needed.
• Coordinate events and faculty meetings, including catering, technical support, and invitations.
• Maintain records, prepare letters, verify information, and maintain filing systems across departments.

Skills

Excellent communication and Interper­­

Interpersonal skills

English composition skills

Education

Two (2) years of post-high school education

Job description

University of the Pacific in Stockton, CA is seeking an Administrative Assistant III to provide high-level administrative support for the Department of Physical Therapy. The role supports the Program Manager, Director of Clinical Education, Department Chair, faculty, and clinical instructors.

Responsibilities include liaison with clinical site coordinators, database management, scheduling, travel arrangements, and maintenance of records.