Nursing Department and Academic Support Coordinator (Temporary Employee Pool)

University of the Pacific; Sacramento (CA); On-site; USD 27,772 - 36,781; Full time

Job summary

The University of the Pacific is seeking an Administrative Support professional for the Nursing Program. Responsibilities include providing administrative support, coordinating academic needs, and maintaining program calendars.

Applicants should have a Bachelor's degree or equivalent experience, along with a minimum of 2 years in a similar role. Proficiency in Microsoft Office and strong interpersonal skills are essential for success in this position.

The hourly pay range is $20.16 - $26.70, based on qualifications and experience.

Qualifications

• Bachelor's degree or two years of full-time experience in a similar role.
• Minimum of 2 years of increasingly responsible administrative support experience.
• Previous experience in an academic setting is highly desirable.

Responsibilities

• Provide administrative support for the Nursing Program.
• Coordinate academic, clinical, and programmatic needs.
• Assist with meeting support and scheduling.
• Maintain confidential documentation.

Skills

Administrative support experience

Time management

Interpersonal skills

Attention to detail

Problem-solving

Customer service

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Adobe Photoshop

Job description

Position Summary

Under general supervision, provides administrative support for the Nursing Program. Participates in the coordination of academic, clinical, and programmatic needs for the unit, school, or department using working knowledge of the unit's policies, procedures, and practices.

Essential Functions

• Receive guests; answer telephones, greet guests, receive and distribute mail, and arrange parking for guests.
• Submit Department Work Orders and EMS reservations for room reservations.
• Process reimbursements/check requests and invoices for department and grant expenditures; coordinate, maintain, place, and track orders for office/department supplies and printing requests; interact with vendors; arrange hotel stays and honorariums for speakers.
• Meeting support: arranging and booking meeting rooms, sending out calendar invites, preparing agendas, taking minutes at department meetings, and arranging for any catering needs.
• Orders educational and program supplies and assists with printing needs.
• Maintain various departments and master program calendars and directories.
• Assist with exam database and exam scheduling and proctoring (HESI, Examsoft, etc.).
• Assist with student HESI assessment tracking and data input, as required.
• Maintain confidential documentation.
• Uploading documents, compiling results from surveys.
• Provide coordination and support for department special projects and events (i.e., student ceremonies, open house, orientations, etc.) to include submitting supply and catering orders, event day support, and follow-up processes.
• Assists with student and prospective student inquiries and routine inquiries as appropriate.
• Provides recruitment and Clinical Services support as assigned.
• Assists with support as a user of other software for educational activities as assigned.
• Assists in lab activities as needed.
• Perform all other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

• Bachelor's degree or two years of full-time experience in the same or similar position is equal to one (1) year of completed post high school education coursework.
• Minimum of 2 years of increasingly responsible administrative support experience.

Preferred Qualifications

• Previous experience in an academic setting is highly desirable.
• Office methods and procedures.
• Intermediate level Microsoft Word, Excel, Access, PowerPoint, Adobe Photoshop, and e‑mail systems.
• Manage time, organize duties/assignments, and set priorities to meet multiple deadlines.
• Take initiative in organizing and maintaining departmental responsibilities, projects, and procedures.
• Work productively under pressure with minimal supervision.
• Demonstrate excellent attention to detail, problem‑solving, judgment, customer service, and follow‑through skills.
• Project a professional image, demonstrate strong interpersonal skills, and communicate in a collegial and professional manner with administrators, faculty, staff, and students.
• Communicate effectively and professionally with all constituencies.
• Work independently or as part of a team.
• Resolve routine and complex problems with minimal consultation.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements

• Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone.
• Occasional standing, walking, climbing stairs, bending, stooping, and reaching.
• Occasional lifting up to 25 pounds.

Hiring Range

$20.16 - $26.70 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.