Administrative Assistant III - Calabasas Imaging Center

University of California; Calabasas (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

University of California seeks an Administrative Assistant III to support the Department of Radiological Sciences. You will handle patient check-in, collect clinical data, schedule exams, and manage imaging CDs. Flexibility to rotate across Radiology areas and coordinate with physicians is expected.

The role emphasizes multitasking, accurate data handling, and excellent communication with care teams and patients to ensure smooth operations.

Qualifications

• Medical terminology to a level permitting accurate scheduling of patient procedures and interaction with physicians, patients and staff.
• Strong working knowledge of radiology operations and related software.
• Ability to quickly assimilate and retain scheduling and financial screening information.
• Understanding hospital/billing forms and explaining services and charges to patients.

Responsibilities

• Register/arrive patients and collect clinical information for scheduled exams.
• Schedule add-ons, follow-ups, cancellations, and rescheduling.
• Digitize hard-copy images and create CDs or hard copies for patients.
• Communicate with referring service/physician on patient matters and coordinate with radiology staff.
• Rotate to existing Radiology Areas as needed.

Tools

Epic

Care Connect

iCap

MagView

PACSCUBE CD Burner

Array Digitizer

Job description

Description

As the Administrative Assistant III (AA3) under the direction of the Radiology Administrative Support Staff-Reception Supervisor, you will provide administrative support for the Department of Radiological Sciences. Major Job functions to include but are not limited to: the registration/arrival of patients, obtaining clinical information pertinent to the scheduled exams and the collection of cash/insurance and authorization information.Additional duties include scheduling as required for add-on and follow-up appointments, cancelling appointments and rescheduling of patients, digitization of hardcopy images, creating hardcopy and/or CDs of images; and retrieve comparison studies. It is expected that you will communicate with the referring service/physician on all patient-related matters involving the outpatient population while performing scheduling duties as assigned, as well as other administrative tasks. The AA3 demonstrates maximum flexibility and multitasking capabilities while possessing the ability to rotate to existing Radiology Areas.

Salary Range: $31.88 - $45.66/hourly

Qualifications

Job Qualifications:

• Strong working knowledge of radiology experience, personal computers, Epic, Care Connect, iCap, MagView, PACSCUBE CD Burner, Array Digitizer - strongly preferred
• Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.
• Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.
• Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family