Administrative Assistant III - Radiology

UCLA Health; United States; Remote; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Los Angeles, CA, seeks a Radiology Imaging Records Specialist to manage digital radiology images, studies, and related patient records. You will import, export, archive, retrieve, and distribute imaging data across PACS, RIS, EMR, and other systems, ensuring accurate patient identification and study matching.

You will also verify image quality, assist with audits, and coordinate transfers to outside facilities while protecting patient confidentiality under HIPAA.

Qualifications

• Experience in radiology, medical records, health information management, or imaging services preferred.
• Familiarity with PACS, DICOM, RIS, and EMR systems preferred.
• Strong computer and data-entry skills.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential patient information appropriately.
• Strong communication and customer-service skills.
• Ability to work independently while collaborating with a multidisciplinary team.

Responsibilities

• Manage and organize digital radiology images, studies, and related patient records.
• Import, export, archive, retrieve, and distribute radiology images using PACS, RIS, EMR, and other imaging systems.
• Ensure accurate patient identification, study matching, indexing, and documentation.
• Retrieve prior imaging studies for radiologists and clinical departments as requested.
• Upload outside imaging studies from CDs, electronic transfers, cloud platforms, or other media into the appropriate patient record.
• Verify image quality, completeness, and correct association with the patient and examination.
• Coordinate the transfer of images to outside facilities, referring providers, patients, and other authorized parties.

Skills

Data entry

Attention to detail

Organizational skills

Communication

Customer service

Independence

Team collaboration

Tools

PACS

DICOM

RIS

EMR

Job description

General Information

• Work Location: Los Angeles, CA, USA
• Posted Date: 09/08/2026
• Onsite or Remote: Fully On-Site
• Work Schedule: Monday - Friday; 4:00pm - 1:00pm
• Salary Range: $31.88 - 45.66 Hourly
• Employment Type: 2 - Staff: Career
• Duration: INDEFINITE
• Job #: 32824

Primary Duties and Responsibilities

• Manage and organize digital radiology images, studies, and related patient records.
• Import, export, archive, retrieve, and distribute radiology images using PACS, RIS, EMR, and other imaging systems.
• Ensure accurate patient identification, study matching, indexing, and documentation.
• Retrieve prior imaging studies for radiologists and clinical departments as requested.
• Upload outside imaging studies from CDs, electronic transfers, cloud platforms, or other media into the appropriate patient record.
• Verify image quality, completeness, and correct association with the patient and examination.
• Assist with resolving duplicate, missing, incorrectly indexed, or inaccessible imaging studies.
• Maintain accurate imaging archives and assist with retention and disposal procedures according to organizational policies.
• Coordinate the transfer of images to outside facilities, referring providers, patients, and other authorized parties.
• Protect patient confidentiality and comply with HIPAA and applicable privacy and security requirements.
• Troubleshoot routine PACS and image-management issues and elevate technical problems to IT or imaging-system support when necessary.
• Communicate effectively with radiologists, technologists, physicians, medical records staff, IT personnel, and patients.
• Maintain documentation and follow established departmental procedures and quality-control standards.
• Assist with audits, system upgrades, data migration, and other radiology information-management projects.
• Answer busy phones, emails, fax machine, process outside images at least 100 per day.
• Salary Range: $31.88 - 45.66/hr

Job Qualifications

• preferred.
• Previous experience in radiology, medical records, health information management, imaging services, or a related healthcare environment preferred.
• Familiarity with PACS, DICOM, RIS, and electronic medical record systems preferred.
• Strong computer and data-entry skills.
• Excellent attention to detail and organizational skills.
• Ability to handle confidential patient information appropriately.
• Strong communication and customer-service skills.
• Ability to work independently while collaborating effectively with a multidisciplinary team.

Preferred Qualifications

• Experience working with radiology imaging systems or image archives.
• Knowledge of medical terminology and radiology terminology.
• Familiarity with HIPAA, DICOM standards, and healthcare information-management practices.
• Experience troubleshooting basic PACS/image-transfer issues.

Physical and Work Requirements

• Ability to work for extended periods at a computer workstation.
• Ability to handle and organize imaging media and related records.
• Ability to work in a fast-paced healthcare environment and manage multiple requests with accuracy and appropriate prioritization.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.