Administrative Assistant III, Arts & Humanities — Impact

Victoria College; Victoria (TX); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Victoria College in Victoria, TX, is seeking an Administrative Assistant III to support the Arts, Humanities, & Social Sciences Department. The role handles correspondence, scheduling, syllabi, exams, and records with a focus on accuracy and organization.

The position requires an associate degree or equivalent experience, plus several years of administrative work. It offers benefits eligibility and opportunities to liaise with faculty, students, and staff.

Qualifications

• Associate degree or equivalent work experience.
• Three years administrative assistant experience.
• High proficiency with MS Word, MS Office Outlook, Excel.
• Operate office equipment such as computers, fax, scanners.
• Excellent human relations and communications skills.
• Ability to handle multiple projects with discretion.

Responsibilities

• Assist Dean with correspondence, maintain calendar for dean and chairs.
• Assist with schedule development and data entry in Banner; proof/edit.
• Assist with division budget development and monitor budgets.
• Coordinate Unit Plans, End of Year Reports; schedule meetings.
• Maintain faculty evaluation schedule and assist with tenure docs.
• Monitor faculty absences; assist faculty as needed.
• Greet students; distribute mail; answer calls and relay messages.
• Prepare substitute reports for payment; issue keys to faculty.
• Post syllabi and vitae to shared directory; maintain division files.
• Maintain office equipment and travel arrangements.

Skills

MS Word

MS Office Outlook

Communication

Multitasking

Education

Associate degree

Tools

Banner

Job description

Victoria College in Victoria, TX, is seeking an Administrative Assistant III to support the Arts, Humanities, & Social Sciences Department. The role handles correspondence, scheduling, syllabi, exams, and records with a focus on accuracy and organization.

The position requires an associate degree or equivalent experience, plus several years of administrative work. It offers benefits eligibility and opportunities to liaise with faculty, students, and staff.