AEL - Program Manager

Victoria College; Victoria (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Victoria College in Victoria, Texas seeks a Program Manager for the Adult Education Department to oversee services, coordinate events, and handle accounting tasks in support of Adult Education students.

The role requires strong written and verbal communication, collaboration with staff, some evenings, and familiarity with MS Office; bilingual Spanish preferred. Join a community-focused college offering diverse programs and opportunities.

Qualifications

• Associate’s Degree required; Bachelor’s Degree preferred.
• Excellent interpersonal, oral, and written communication skills; ability to work some evenings.
• Proficiency with MS Outlook, Word, and Excel highly desirable.
• Bilingual (Spanish) preferred.
• Team-oriented with attention to detail.

Responsibilities

• Assist the AEL Director in monthly fiscal reporting including processing travel, payroll, and expenditures.
• Serve as a purchaser with access to grant funds through a procurement card. Ensure all costs are allowable and documented prior to purchasing and proper documentation are filed within records retention guidelines.
• Complete travel arrangements for staff, as needed.
• Manage event schedules & recruitment opportunities for AEL program throughout the service area.
• Assist with planning and facilitating various student events.
• Assist with student intake and enrollment responsibilities.
• Maintain program information and distribution via print, social media, and website.
• Maintain inventory of supplies/textbooks/technology and complete purchases for program, as needed.
• Coordinate all staff and instruction initial employment training and follow-up trainings and evaluations.
• Assist with planning and conducting all staff trainings, department meetings.
• Coordinate class setups, room bookings, and attendance sheets and collection processes.
• Establish and maintain monthly communication with all staff regarding program updates and responsibilities.
• General office duties such as filing, ensuring records and program documents are organized and easily accessible
• Be familiar and comply with the general policies of The Victoria College.
• Assist in training both student workers and part-time proctors; develop and manage work schedules
• Collect data to assist Director of Adult Education for reporting to Texas Workforce Commission and/or Victoria College.
• Enter data into TEAMS (state management system).
• Other tasks as assigned by the Director of Adult Education.

Job description

The Adult Education Department is recruiting for one Program Manager. This position is responsible for program oversight and coordination of services and department events and activities, accounting tasks, and assisting with Adult Education program students.

This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

1. Academic Support & Student Success
2. Allied Health
3. Career & Technical Education
4. Arts, Humanities, & Social Sciences
5. Science, Mathematics, Engineering, & Physical Education

Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.

Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

1. Assist the AEL Director in preparations for monthly fiscal reporting including processing travel, payroll, and expenditures.
2. Serve as a purchaser with access to grant funds through a procurement card. Ensure all costs are allowable and documented prior to purchasing and proper documentation are filed within records retention guidelines.
3. Complete travel arrangements for staff, as needed.
4. Manage event schedules & recruitment opportunities for AEL program throughout the service area.
5. Assist with planning and facilitating various student events.
6. Assist with student intake and enrollment responsibilities.
7. Maintain program information and distribution via print, social media, and website.
8. Maintain inventory of supplies/textbooks/technology and complete purchases for program, as needed.
9. Coordinate all staff and instruction initial employment training and follow-up trainings and evaluations.
10. Assist with planning and conducting all staff trainings, department meetings.
11. Coordinate class setups, room bookings, and attendance sheets and collection processes.
12. Establish and maintain monthly communication with all staff regarding program updates and responsibilities.
13. General office duties such as filing, ensuring records and program documents are organized and easily accessible
14. Be familiar and comply with the general policies of The Victoria College.
15. Assist in training both student workers and part-time proctors; develop and manage work schedules
16. Collect data to assist Director of Adult Education for reporting to Texas Workforce Commission and/or Victoria College.
17. Enter data into TEAMS (state management system).
18. Other tasks as assigned by the Director of Adult Education.

• Associate’s Degree, Bachelor’s Preferred.
• Must have effective interpersonal, oral, and written skills, and be able to work some evenings.
• Knowledge of MS Outlook, Word, and Excel highly desirable.
• Bilingual (Spanish) preferred.
• Must have a team attitude and be detail oriented.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 25 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.