Administrative Assistant III — Academic & Research Ops

Albert Einstein College of Medicine; New York (NY); On-site; USD 40,000 - 41,000; Full time

Job summary

Albert Einstein College of Medicine is seeking an Administrative Assistant to support the Brain and Cognitive Health Technology division. You will handle calendar management, correspondence, and meeting coordination in a fast-paced academic setting.

The role requires strong communication, confidentiality, and proficiency in Microsoft Office and Google Workspace, with experience in Zoom and Teams for virtual meetings.

Qualifications

• High School Diploma and 4+ years in administrative support.
• Excellent written and verbal communication.
• Strong attention to detail and problem-solving.
• Ability to maintain confidentiality.
• Independent judgement in inquiries.
• Efficient time and resource management.
• Ability to work independently and in a team.
• Proficiency with Microsoft Office Suite.
• Familiarity with Google Workspace.
• Experience with Zoom and Teams for virtual meetings.

Responsibilities

• Provide administrative support to department faculty and staff.
• Prepare correspondence, reports, and meeting materials.
• Review and edit documents for accuracy and formatting.
• Schedule calendars for Dr. Germine and team.
• Coordinate meetings, seminars, and events.
• Maintain files and records; manage office operations.
• Process reimbursements, expense reports, and purchasing requests.
• Support online systems and cloud-based collaboration tools.
• Assist with mail, reception, and general office support.
• Interact professionally with internal and external contacts.
• Attend meetings and assist with special projects.

Skills

Communication skills

Analytical skills

Confidentiality

Independent judgement

Time management

Microsoft Office

Google Workspace

Video conferencing

Education

High School Diploma

Tools

Zoom

Microsoft Teams

Google Drive

Project Management Software

Job description

Albert Einstein College of Medicine is seeking an Administrative Assistant to support the Brain and Cognitive Health Technology division. You will handle calendar management, correspondence, and meeting coordination in a fast-paced academic setting.

The role requires strong communication, confidentiality, and proficiency in Microsoft Office and Google Workspace, with experience in Zoom and Teams for virtual meetings.