Strategic HR Executive Assistant

Albert Einstein College of Medicine; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Albert Einstein College of Medicine is seeking an experienced executive assistant to the Vice President and HR leadership. You will coordinate schedules, manage complex workflows, and deliver responsive administrative support to the Einstein community.

You will handle confidential information with discretion, prepare executive communications, coordinate committees, and align HR initiatives with organizational priorities. A bachelor’s degree and 5–8 years of senior-level support are required.

Qualifications

• Bachelor's Degree or equivalent combination of education and related work experience.
• 5 - 8 years' experience supporting at the executive level.
• Submission of writing samples is required.

Responsibilities

• Collaborate closely with the Vice President and HR leadership in Employee and Labor Relations to coordinate and execute strategic administrative and operational priorities.
• Independently prioritize and manage multiple concurrent projects and requests with timely follow-up.
• Prepare and manage executive-level correspondence on behalf of the Vice President and HR leadership.
• Handle highly sensitive and confidential information with professionalism and discretion.
• Coordinate committees and support the Director of Benefits with materials and outcomes.
• Manage HR calendar of initiatives and coordinate with Internal Communications and Creative Services.
• Coordinate employee engagement initiatives and BRAVO recognition promotions.
• Develop and maintain document management systems for HR leadership.
• Coordinate HR operational logistics including facilities, procurement, and travel.
• Support administration of Child Care grants and related expenditures.
• Update HR website content to ensure accuracy and alignment with standards.
• Perform additional responsibilities to support HR leadership.

Skills

Organizational skills

Discretion and professionalism

Written communication

Verbal communication

Executive calendar management

PowerPoint

MS Office

Education

Bachelor's Degree

Equivalent combination of education and related work experience

Tools

PowerPoint

Microsoft Office

Job description

Albert Einstein College of Medicine is seeking an experienced executive assistant to the Vice President and HR leadership. You will coordinate schedules, manage complex workflows, and deliver responsive administrative support to the Einstein community.

You will handle confidential information with discretion, prepare executive communications, coordinate committees, and align HR initiatives with organizational priorities. A bachelor’s degree and 5–8 years of senior-level support are required.