Administrative Assistant I (226 Days)

Dallas Independent School District; Dallas (TX); On-site; USD 36,000 - 51,000; Full time

Job summary

Dallas Independent School District is seeking an Administrative Assistant I for a 226‑day schedule to support budget, payroll, and administrative operations within the department.

You will prepare ledgers, process requisitions, assist with payroll, and help coordinate audits and budget development, while maintaining filing systems and serving as a liaison to staff and vendors.

Qualifications

• High school diploma or GED required.
• Minimum three years of related secretarial/administrative experience.
• Basic understanding of bookkeeping and accounting concepts.
• Proficiency with Microsoft Office and district software.
• Organizational, communication, and interpersonal skills.
• Ability to adapt to district policies and procedures.

Responsibilities

• Prepare and maintain a ledger of the department's financial transactions and budget.
• Procure goods and services and manage requisitions and purchase orders.
• Prepare biweekly payroll and resolve payroll issues with staff.
• Create high-level reports from supervisor data for leadership.
• Assist with yearly budget development and internal audits as needed.
• Coordinate administrative operations and maintain filing systems.
• Communicate professionally with diverse staff and vendors.
• Support new hire orientation for the department.

Skills

Budgeting concepts

Payroll coordination

MS Office

Communication skills

Administrative support

Education

High School Diploma or GED

Job description

Job Description - Administrative Assistant I (226 Days) (RTP20260805-047)

Job Description

Description

• Prepare and maintain a ledger of the department’s financial transactions and keep a running total of the department’s budget. Enter and track internal requisitions and encumbrances utilized by emergency funding, internal and external requisitions, and purchase orders. Communicate regularly with Assistant Director, Supervisors, and Budget Services regarding budget and other financial matters.
• Communicate with internal warehouse and external vendors to procure goods and services. Perform responsibilities related to ordering supplies including inputting orders, following up on the status of orders, receiving goods, input receipts or deductions, and filing order documents.
• Prepare and submit biweekly payroll for the department; including supplemental setup and running related reports. Collaborate and communicate with internal and external staff and departments to resolve payroll issues.
• Retrieve various data from supervisors and incorporate the information in to a high level report for Leadership.
• Assist with the annual budget development process based on previous year's data. Prepare and participate in internal audits, as necessary.
• Coordinate, organize, and manage administrative operations for the assigned area. Maintain a filing system, paper and electronic, including budget, payroll, employee records, and other relevant department files. Create and maintain documents including but not limited to reports, spreadsheets, memos, and other correspondences.
• Communicate professionally and effectively with a diverse workforce and serve as liaison and resource for the Custodial staff, site-based staff, District staff, and the community.
• Maintain professional relationships and excellent communications with department leadership and co-workers to facilitate the completion of assigned tasks.
• Prepare for and participate in new hire orientation for the department.

• Required High School Diploma or GED.
• Required minimum of three (3) years of experience, secretarial training or combination of work related experience.
• Basic understanding of bookkeeping/accounting systems for revenue, expenses, and general job costing.
• Proven ability to work with the District’s preferred software including Microsoft Office.
• Task oriented self-starter with the ability to perform with a high degree of accuracy. Proven organizational, communication, and interpersonal skills.
• Ability to understand and adapt to the District's organizations, operations, and policies.