Administrative Assistant III

Bank of America; San Francisco (CA); Presencial; USD 34.000 - 72.000; Jornada completa

Descripción de la vacante

Bank of America in San Francisco seeks an experienced executive assistant to support senior leaders, manage calendars, travel, and generate minutes and reports. This role requires discretion, professionalism, and strong communication.

You will help prepare correspondence and documents, coordinate meetings, and support leaders in a fast-paced financial services environment. The position emphasizes in-office collaboration, with role-specific flexibility and comprehensive benefits, offering growth

Formación

• 3–5 years of senior-level administrative support experience.
• Significant time management, multitasking and prioritization skills.
• Highly organized with strong attention to detail.
• Ability to work effectively under pressure and time constraints.
• Strong written and verbal communication; interface with senior executives.
• Advanced skills in Outlook and MS Office (Teams, Excel, Word, PowerPoint, OneNote, Visio).
• Knowledge of Bank of America systems including Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM.
• Concur or similar travel/expense processing experience.

Responsabilidades

• Communicates with executives and management to gather and convey relevant information.
• Answers manager’s phone line, documents messages, and handles calls with judgment.
• Manages calendars for multiple executives and resolves conflicts proactively.
• Arranges travel, expenses, meetings, and appointments.
• Prepares meeting minutes and related documents with strong written/oral skills.
• Prepares correspondence, reports, and forms after interactions with customers.

Conocimientos

Time management

Multi-tasking

Attention to detail

Written and verbal communication

Interfacing with senior executives

Educación

Bachelor's degree preferred

Herramientas

Outlook

Teams

Excel

Word

PowerPoint

OneNote

Visio

CoPilot / AI tools

Workday

Concur

GEP Smart

TechDirect

Flagscape

ACR

ARM

Descripción del empleo

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Required Qualifications

• 3-5 years of experience providing administrative support at the senior management level
• Significant time management, multi-tasking and prioritization skills
• Highly organized with strong attention to detail
• Ability to work effectively under pressure and time constraints
• Strong written and verbal communication skills, ability to interface with Senior Executives
• Advanced skills in Outlook and other MS Office programs (Teams, Excel, Word, PowerPoint, OneNote, Visio Experience using CoPilot and other AI tools)
• Knowledge of Bank of America systems including: Workday, Concur, GEP Smart, TechDirect, Flagscape, ACR, ARM, etc.
• Concur or similar experience processing travel and expenses

Desired Qualifications

• Bachelor’s degree preferred
• Skills:
  • Administrative Services
  • Attention to Detail
  • Customer and Client Focus
  • Planning
  • Prioritization
  • Adaptability
  • Collaboration
  • Event Planning
  • Office Administration
  • Problem Solving
  • Facilities Management
  • Oral Communications
  • Recording/Organizing Information
  • ResearchWritten Communications

Pay and Benefits

Credit Solutions Advisor II: FDIC, Safe Act/Loan Originators

Shift: 1st shift (United States of America)

Hours Per Week: 40

• Pay range $25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set.
• Predictable pay
• This role is compensated with a base salary and is not incentive eligible.
• Benefits
• This role is currently benefits eligible.
• We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
• Pay Transparency details US - CA - San Francisco - 555 California St - Bofa Center - 555 California (CA5705)

Company Culture

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

Opportunity and Inclusion

We see opportunity and inclusion as our platform for innovation and a key component in our success.

Values

Learn about our four values that represent what we believe.

Global Impact

Learn about the six areas that guide Bank of America’s efforts to help make financial lives better for customers, clients, communities and our teammates.