Administrative Assistant III

Aquent (United States); San Diego (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

Aquent (United States) is seeking an adaptable Administrative and Facilities Support professional in San Diego, CA. The role involves assisting with events, ordering and stocking supplies, and streamlining processes while working both independently and with the team.

Candidates should have 2-3 years of relevant experience, strong communication skills, and comfort with Mac productivity tools (Keynote, Numbers, Pages). A positive, proactive attitude is required to succeed in a dynamic environment.

Qualifications

• 2-3 years of experience in an administrative and/or facilities support role.
• Creative, resourceful, thoughtful problem solver.
• Positive, dedicated, and approachable personality.
• Poised under pressure with the ability to switch gears at a moment's notice.
• Strong written and verbal communication skills.
• High level of integrity and discretion in handling confidential information.
• Experience with a Mac and Apple productivity tools (Keynote, Numbers, Pages).
• Experience supporting larger teams is a plus.

Responsibilities

• Assist with planning team events and stocking supplies.
• Streamline existing processes and workflows.
• Work independently yet collaboratively and anticipate team needs.
• Interact with various people across multiple functions and levels.

Skills

Organizational skills

Communication skills

Initiative

Problem solving

Tools

Keynote

Numbers

Pages

Mac OS

Job description

This position requires a tenacious self-starter, someone who is able to roll up their sleeves and take on any task, whether its helping to plan a team event, ordering/stocking supplies, or streaming existing processes. You are able to work independently yet collaboratively, anticipate the needs of the team and take initiative to complete tasksor projects. In addition to being organized and analytical, you exercise sound business judgement and pssess the interpersonal skills needed to interact with a variety of people across multiple job functions and levels.

Requirements and job duties:

• 2-3 years of experience in an administrative and/or facilities support role
• Creative, resourceful, thoughtful problem solver
• Positive, dedicated, and approachable personality
• Poised under pressure with the ability to switch gears at a moment’s notice
• Strong written and verbal communication skills
• High level of integrity and discretion in handling confidential information
• Experience with a Mac and Apple productivity tools (Keynote, Numbers, Pages)
• Experience supporting a larger teams is a plus