Administrative Assistant, Apple Arcade and Apple Marketplace Platforms & Technologies

Apple; Cupertino (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

Apple is seeking an organized administrative assistant to support senior directors within the Apple Arcade and Apple Marketplace Platforms & Technologies teams in Cupertino.

You will manage calendars across time zones, arrange complex domestic and international travel, process expenses, and serve as IT and facilities liaison to keep operations smooth.

This role demands initiative, discretion with confidential information, excellent communication, and proficiency with Mac productivity tools.

Qualifications

• 7+ years of executive or large-team support in a fast-paced environment.
• Strong organizational and time-management skills.
• Ability to handle confidential material with discretion.
• Excellent verbal and written communication.

Responsibilities

• Provide advanced administrative support for senior leadership, and general support for the team overall.
• Manage calendars and meetings across multiple time zones - in person and virtually - with stakeholders from cross-functional teams.
• Book and maintain complex travel schedules, domestic and international, and process expense reports as needed.
• Support day-to-day needs, including escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly.
• Partner with hiring managers on new hire setup, including ordering equipment, and securing workspace.
• Serve as an IT contact for the team, tech savviness is a big plus to support the overall team with ad hoc and daily requests.
• Support Facilities needs for the team, including conference room management, badge access, printer maintenance, office supplies ordering, etc.
• Plan multi-day onsite or offsite meetings that involve securing appropriate conference room space, supplies and catering.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

IT liaison

Office operations

Mac productivity tools

Education

Bachelor's degree preferred

Equivalent experience

Tools

Keynote

Numbers

Pages

Excel

Word

iCal

Job description

Summary

We’ve all found apps we love and apps that have changed our lives. Apps transform the ways we learn, work, travel, have fun, and pursue our passions. In 2008, the App Store launched with 500 apps. Now there are more than two million. And so our team challenged ourselves: How can we offer more perspective and insight? How do we showcase the work of creative developers? How can we make the App Store a place our hundreds of millions of customers will want to visit every single day? We’re hiring people who want to help make that happen!

Description

The Apple Arcade and Apple Marketplace Platforms & Technologies team is looking for a highly organized, motivated and resourceful individual capable of excelling in a fast-paced environment to join our team as an administrative assistant. Working closely with another administrative assistant, you will provide excellent, comprehensive administrative and operational support to multiple senior directors. This position requires a tenacious self-starter who can anticipate the needs of the team, take initiative to tackle problems independently, and work collaboratively with admins who support our cross-functional partners. In this position, you'll provide administrative support for senior leadership and general support for the team overall. Successful candidates will demonstrate a sense of urgency, clear ability to collaborate, support people, and contribute to the team in an energized way.

Key Responsibilities

• Provide advanced administrative support for senior leadership, and general support for the team overall


• Manage calendars and organize meetings across multiple time zones - in person and virtually - with stakeholders from a variety of cross-functional teams


• Book and maintain complex travel schedules, domestic and international, and process expense reports as needed


• Support day-to-day needs, including escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly


• Partner with hiring managers on new hire setup, including ordering equipment, and securing workspace


• Serve as an IT contact for the team, tech savviness is a big plus to support the overall team with ad hoc and daily requests


• Support Facilities needs for the team, including conference room management, badge access, printer maintenance, office supplies ordering, etc.


• Plan multi-day onsite or offsite meetings that involve securing appropriate conference room space, supplies and catering

Minimum Qualifications

7+ years of experience supporting executives or large teams in a fast-paced environment

Preferred Qualifications

• Ability to utilize tact, diplomatic discretion and good judgment at all times, especially when exposed to sensitive or confidential material


• Must be well organized, detail oriented, with outstanding time-management skills


• Proven ability to juggle multiple projects, deadlines, schedules, and support executives with very demanding schedules


• Excellent verbal and written communication skills


• Calm, confident and professional during high stress situations


• Proficiency with a Mac, as well as with Keynote, Numbers, Pages, Excel, Word, iCal and other productivity tools


• Confidence and experience collaborating in a highly cross-functional environment


• Ability to thrive with limited direction


• BA/BS degree preferred, or equivalent experience