Administrative Assistant III

Pyramid Consulting, Inc; National Harbor (MD); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid Sick Leave

Job summary

Pyramid Consulting, Inc. is seeking an Administrative Assistant III for an onsite 6-month contract at Harbor Point, MD. The role includes broad administrative responsibilities, fulfillment duties, and event support.

Pay ranges from $20 to $25 per hour with benefits such as health insurance and a 401(k) plan. This position supports leaders, manages calendars, travel, and documents while coordinating meetings, shipments, and inventory.

Qualifications

• Must have skills: Administrative, fulfilment, packaging, shipping, and order receiving.

Responsibilities

• Provide administrative support to leaders and managers, including calendar, meeting, travel, and scheduling coordination.
• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and related documentation.
• Process expense reports and maintain administrative records and SharePoint files.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate meeting and event logistics, including room reservations, catering, materials, and attendee support.
• Support event managers with materials for conferences, due diligence meetings, roadshows, and client events.
• Process inbound and outbound shipments; manage inventory and tracking systems.
• Pull, pack, ship, track, and coordinate delivery of event materials and marketing collateral.
• Monitor shipment status and resolve shipping or logistics issues to meet deadlines.
• Maintain inventory rooms, storage areas, and fulfillment spaces; ensure materials are current and usable.

Skills

Administrative

Fulfilment

Packaging

Shipping

Order Receiving

SharePoint

Tools

SharePoint

Job description

Immediate need for a talented Administrative Assistant III. This is a 06 Months Contract opportunity with long-term potential and is located in Harbor Point, MD (Onsite).

Job ID: 26-26027

Pay Range: $20 - $25/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Administrative Support
• Provide administrative support to assigned leaders and managers, including calendar, meeting, travel, and scheduling coordination.
• Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and related documentation.
• Process expense reports and maintain administrative records, departmental files, SharePoint sites, and reference materials.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate meeting and event logistics, including room reservations, catering, materials, attendee support, and follow-up needs.
• Prepare and distribute event collateral, meeting materials, supplies, and related fulfillment items.
• Support event managers with material readiness for conferences, due diligence meetings, roadshows, and client events.
• Fulfillment Operations
• Process event fulfillment requests and manage inbound and outbound shipments through designated inventory & tracking systems.
• Pull, pack, ship, track, and coordinate delivery of event materials, promotional items, branded merchandise, marketing collateral, and return shipments ensuring accuracy and on-time delivery.
• Monitor shipment status, communicate updates to stakeholders, and proactively resolve shipping or logistics issues to meet critical event deadlines.
• Coordinate the receipt, inspection, restocking, recycling, and return of event materials while maintaining accurate inventory records and fulfillment documentation.
• Prioritize multiple concurrent requests in a fast-paced environment, partnering with event managers, vendors, and shipping carriers to ensure seamless support for sponsorship and hosted events.
• Inventory & Supply Management
• Maintain organized inventory rooms, storage areas, and fulfillment spaces.
• Monitor, order, restock, and properly store meeting and event inventory for rapid deployment.
• Coordinate cleaning, maintenance, replacement, or dry cleaning of reusable event assets and supplies.
• Ensure inventory is current, usable, and not expired or outdated.
• Order and coordinate printing of marketing collateral, meeting materials, folder insertions, assembly projects, and special print requests.
• Partner with content owners and print support teams to confirm accuracy, readiness, compliance, and required approvals.
• Review orders upon receipt and verify materials against request details and production standards.
• Maintain fulfillment-related records, invoices, receipts, tracking details, and supporting documentation.
• Upload and organize receipts and financial records in designated SharePoint locations.
• Support budget tracking, cost allocation, and project code accuracy where applicable.
• Ensure records are complete, accessible, and aligned with internal documentation expectations.

Key Requirements and Technology Experience:

• Must have skills: Administrative, fulfilment, packaging, shipping, order receiving

Our client is a leading Financial Services Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.