Administrative Assistant III

BHS; Louisville (KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Baptist Health Medical Group in Louisville, KY is seeking an Administrative Assistant III to join the Kentuckiana Operations Team in a hybrid role requiring some in-office days. You will support executives with scheduling, correspondence, and meeting coordination.

Ideal candidates will have at least 3 years of administrative experience, a high school diploma (associates preferred), and strong MS Office skills, with typing speed of 50 wpm or better.

Qualifications

• 3+ years experience in an administrative role supporting executives.
• High School Diploma or Equivalent required; Associates degree strongly preferred.
• Typing 50 wpm or better preferred; proficient with Microsoft Office.

Responsibilities

• Coordinate and maintain daily office routines and paperwork for executives.
• Handle high-priority calls and messages and communicate them appropriately.
• Draft, transcribe, and edit letters and memos accurately and promptly.
• Schedule meetings, take minutes, and organize travel arrangements.
• Maintain organized file systems and update contact lists.
• Prepare outgoing mail and correspondence via email and fax.

Skills

Communication skills

Time management

Prioritization

Education

High School Diploma or Equivalent

Associates degree preferred

Tools

Microsoft Office

Job description

Summary

Job Description:

_ Baptist Health Medical Group is looking for an Administrative Assistant III to join our Kentuckiana Operations Team in Louisville, KY! This will be a hybrid position that requires some days in the office. _

Principal Duties and Responsibilities:

• Coordinates and maintains daily office routines and paperwork for the Executives assigned to.

• Ensures calls/messages or high priority information are communicated appropriately.

• Composes, transcribes, proofs, and/or edits letters, memos, and various documents in a timely and accurate manner.

• Schedules, distributes notices, attends, takes and maintains minutes for important meetings as required.

• Make arrangements for programs, conventions and seminars that may include travel arrangements, hotel or meeting accommodations, registration, and itineraries.

• Organizes and maintains file systems for correspondence and other records.

• Update contact lists and directory lists as needed.

• Prepares outgoing mail and correspondence, including email and faxes.

• Greets visitors and employees, assisting and directing if necessary.

• Assists in coordinating special events such as meetings, employee events, etc.

• Keeps expense records and creates spreadsheets for productivity data.

• Keep invoices and route for signature-submit for payment.

• Provides coverage for other Administrative Support Assistants in their absence.

Minimum Education, Training and Experience Required:

• High School Diploma or Equivalent required. Associates degree in secretarial studies strongly preferred

• 3+ years experience in an administrative role supporting executives

• Ability to type 50 wpm or better preferred

• Working knowledge of Microsoft Office software

Baptist Health is an Equal Employment Opportunity employer.