Administrative Assistant To Physician

Kansas Health System; Kansas City (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Kansas Health System in Kansas City seeks an Administrative Assistant to Physician to provide high-level administrative support, conduct research, prepare statistical reports, and handle correspondence. The role includes reception, scheduling, and project-based tasks to maintain a professional image.

Requirements include a High School diploma or GED and 3+ years of broad admin experience; a Bachelor's in Business is preferred.

Qualifications

• High School Graduate or GED.
• 3+ years broad administrative/secretarial experience.
• Knowledge of Microsoft Project Manager.

Responsibilities

• Answers and screens incoming telephone calls, routing and transcribing messages with detail.
• May manage projects such as office moves, policy compilation, and event planning.
• Handles continuing education materials, registrations, schedules and meeting notices.
• Represents department management to hospital executives, vendors, staff and community agencies.
• Coordinate payroll processes, backup for KRONOS managers.
• Prepare letters, memos, reports; compile information databases for management.
• Demonstrates competency in Microsoft Office suite and related programs.
• Maintain patient confidentiality per HIPAA; manage calendars and meetings.

Skills

Telephone skills

Verbal communication

Written communication

Microsoft Office

Education

High School diploma or GED

Bachelor's degree in Business

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Project

Job description

Position Title

Administrative Assistant To Physician

Position Summary / Career Interest

This position provides administrative support to the Physician. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Duties include general clerical, receptionist and project based work. Must project a professional company image through in-person and phone interaction.

Responsibilities and Essential Job Functions

• Answers and screens incoming telephone calls, determining appropriate routing, transcribes messages with accurate detail.
• As delegated by the Physician, may manage projects such as office moves, policy compilation, and event planning.
• Handles duties related to continuing education programs, registration, schedules, materials preparation for meetings and notifying meeting participants.
• As delegated by the Physician, may represent department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
• Assists with the coordination of payroll, acting as a backup for the KRONOS managers.
• Composes correspondence, memos, and reports: types and proofs materials; edits, collates, assembles, and distributes documentation as needed. Prepares reports, activities calendars, mass mailings (i.e., letters and memos for staff).
• Creates information database products to support Management as requested.
• Demonstrates competencies in computer programs such as: Microsoft Office Word, Excel and PowerPoint, email, intra/internet programs.
• Maintains patient confidentiality in accordance with HIPPA regulations at all times.
• Prioritizes correspondence, memos, reports, internal signature files and appointments; coordinates and schedules meetings, appointments, and conferences.
• Reviews, classifies, and files correspondence, documents, and materials in main filing system; secures confidential file system dealing with sensitive documentation.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.
• 3 or more years broad administrative/secretarial experience.

Preferred Education and Experience

• Bachelors Degree or Technical/Professional training/degree in Business School Training.

Knowledge Requirements

• Must have excellent telephone skills, verbal and written communication skills.
• Knowledge of Microsoft Project Manager.

Time Type

Full time

Important information for you to know as you apply

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion .

The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail] .

Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.