Administrative Assistant: III

TALENT Software Services; Escondido (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

TALENT Software Services is seeking an Admin Assistant III to support Gas Distribution operations onsite. The role focuses on accurate timekeeping, payroll support, and records maintenance to ensure timely, compliant administrative processing.

Responsibilities include ARCOS upkeep, vacation/leave tracking, DVIR records, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and coordinating with supervisors and staff to meet deadlines.

Qualifications

• High school diploma or equivalent is required; relevant administrative experience preferred.
• Experience with timekeeping, payroll, or operations support is strongly preferred.
• Familiarity with field-operations administrative workflows and documentation.

Responsibilities

• Provide day-to-day administrative support with emphasis on timekeeping and payroll assistance.
• Maintain ARCOS data, track vacations and leaves, and manage DVIR records.
• Process as-builts and support permit workflows; generate operational reports.
• Coordinate with supervisors and staff to resolve issues and meet deadlines.

Skills

Strong attention to detail

Excellent organization and follow-­th­

Strong communication and collaboration

Timekeeping/payroll

Education

High school diploma or equivalent

Tools

MS Office

Job description

Message Body: Happy Friday! I'm releasing an Admin Assistant III with SDGE. This role will be opened until Wednesday EOD. We will not be scheduling a supplier spotlight call.

Some Notes on the Role:

• 1 round of interviews with Gas Distribution Opps leadership and Host Manager
• No guaranteed conversion to FTE. It will depend on business need and availability of FTE position at the time
• Onsite 5 days a week at Northeast Location
• Hours are 6:30 AM - 3 PM
• This position supports the administrative functions that keep Gas Distribution field operations running efficiently. Key responsibilities include accurate and timely timekeeping, payroll and attendance support; maintaining ARCOS and overtime/prearrange information; tracking vacation and leave; maintaining DVIR and other required records; processing as-builts and supporting permit workflows; producing operational reports; and coordinating with supervisors and employees to resolve issues and meet deadlines.

Three qualities that would make a candidate stand out are:

• Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentation.
• Excellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environment.
• Strong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districts.
• High school diploma or equivalent required. Relevant administrative, timekeeping/payroll, or operations-support experience is strongly preferred.
• SDGE to provide all equipment

Day to Day: Administrative Assistant IV.

The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination. The role will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.

Please feel free to email me at [e-mail] for any questions about the role. As a reminder, I will close this Wednesday EOD.

Level III: 5-8 Years of Experience.

Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.