Administrative Assistant

Westinghouse Electric Company; Utah; On-site; USD 42,000 - 64,000; Full time

Job summary

Westinghouse Electric Company is seeking an Administrative Assistant II to provide standard and advanced administrative and business operations support for assigned manager(s) and teams, enabling efficient office and project operations.

The role involves coordinating with builders, developers and contractors on natural gas service projects, supporting project plans, scheduling meetings, preparing agendas and minutes, producing reports, analyzing data, and maintaining confidential files.

Qualifications

• 4-7 years of relevant administrative or business operations experience.
• Construction experience is helpful.
• Strong organizational, analytical, and communication skills.
• Excellent interpersonal and team skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Coordinate and contract with builders, developers and contractors to provide natural gas service to their developments.
• Support the development and coordination of project plans in collaboration with project manager(s).
• Coordinate, schedule, and facilitate various meetings; prepare and distribute meeting agendas and minutes.
• Ensure accuracy, integrity, and completeness of project status reports.
• Prepare reports to support business planning, tracking, and analysis for the assigned area.
• Analyze data and recommend effective reporting methods; exercise independent judgment in selecting optimal reporting techniques.
• Build and maintain strong working relationships with internal teams, customers, builders, and developers.
• Coordinate and execute special projects while maintaining confidential files and information.
• Participate in staff meetings and provide thorough documentation of discussions and action items.
• Other tasks as assigned.

Skills

Organizational skills

Analytical

Communication

Interpersonal skills

Multi-tasking

Discretion

Job description

The Administrative Assistant II performs standard and advanced administrative and business operations support for assigned manager(s) and teams. This role provides analytical and organizational support within the functional area and contributes to efficient office and project operations.

Key Responsibilities

• Coordinate and contract with builders, developers and contractors to provide natural gas service to their developments.
• Support the development and coordination of project plans in collaboration with project manager(s).
• Coordinate, schedule, and facilitate various meetings; prepare and distribute meeting agendas and minutes.
• Ensure accuracy, integrity, and completeness of project status reports
• Prepare reports to support business planning, tracking, and analysis for the assigned area.
• Analyze data and recommend effective reporting methods; exercise independent judgment in selecting optimal reporting techniques.
• Build and maintain strong working relationships with internal teams, customers, builders, and developers.
• Coordinate and execute special projects while maintaining confidential files and information.
• Participate in staff meetings and provide thorough documentation of discussions and action items.
• Other tasks as assigned.

Qualifications

• 4-7 years of relevant administrative or business operations experience.
• Construction experience is helpful.
• Strong organizational, analytical, and communication skills.
• Excellent interpersonal and team skills.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Proven ability to handle confidential information with discretion