Administrative Assistant II - Willamette Connections Academy

Connections Education LLC; Oregon; On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Benefits

Job summary

Willamette Connections Academy in Scio, Oregon, is seeking an Administrative Assistant II to support daily operations of the school from the Scio office and a home office within the state.

The role handles phones, emails, data entry, file management, report generation, scheduling, and coordination with the principal, teachers, and parents; strong communication and multitasking are essential.

Qualifications

• Minimum 2-3 years administrative assistant experience preferred.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and Google Suite required.

Responsibilities

• Answering phones and emails and receiving visitors.
• Entering data into the student information system and managing records.
• Generating reports and scheduling appointments.
• Assisting with daily administrative tasks for principal and teachers.
• Maintaining filing systems and ordering office supplies.
• Interacting with vendors and supporting state testing duties.

Skills

Interpersonal skills

Excellent communication

Multitasking

Customer service

Team collaboration

Education

Associate's degree or higher preferred

Tools

Microsoft Office

Google Suite

Job description

Company Summary

Willamette Connections Academy is a tuition-free, K-12 online public school that students attend from home. Sponsored by Scio School District, Willamette Connections Academy is state certified and open to students throughout Oregon.

Position Summary and Responsibilities

Working from the office in Scio, Oregon and your home office within the state, the Administrative Assistant II is responsible for daily administrative tasks of the school such as answering phones and email, receiving visitors, assisting the principal and teachers with administrative tasks, filing, and other duties as assigned.

Responsibilities may include but are not limited to:

• Entering data into the online student information system
• Managing student files and records
• Generating reports
• Answering the phones
• Scheduling appointments;
• Speaking with Parents and Students regularly
• Copying, scanning and filing
• Ordering office supplies
• Interacting with vendors
• Assisting with various personnel duties
• Assisting with state testing and state reporting duties
• Responsible for requesting, filing, uploading and scanning of special population records with guidance and oversight from the Manager of Special Education;
• Assisting the Special Populations Department with a wide variety of daily responsibilities
• Additional duties as assigned

Requirements

• Required to work from the Scio, Oregon office
• Must be able to commute to the Scio, Oregon office weekly or as business needs require
• Minimum of 2-3 years prior Administrative Assistant experience strongly preferred
• Associate's degree or higher preferred
• Proficiency with Microsoft Office tools, Google Suite, and web-based applications is essential
• Ability to multitask in a fast paced environment
• Exceptional interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast-paced team environment
• Please note 2-step authentication is required to set-up to login to all systems if given a job offer

Note: The anticipated salary for Oregon-based individuals interested in this position starts at $17.00 per hour. Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits/.

WillametteConnections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.