Administrative Assistant - Incoming Records

TrulyHired; Oregon (WI); Hybrid; USD 22,000 - 33,000; Full time

Benefits offered by this job

OEBB and PERS retirement benefits

Job summary

Oregon Charter Academy (ORCA) is seeking an Administrative Assistant to support office operations and incoming records at the Mill City campus. You will work as part of the classified staff, handling data entry, records requests, and file maintenance, with occasional remote work.

Qualifications include a HS Diploma, strong tech and organizational skills, excellent communication, and flexibility. This is a 12-month, full-time position with potential for occasional evening hours and minimal travel.

Qualifications

• HS Diploma required.
• Strong technology, organization and time management skills.
• Excellent communication skills, both oral and written.
• High degree of flexibility and dependability.
• Ability for minimal travel for All-Staff meetings and other events.
• Ability to work in Mill City office and remotely at times.

Responsibilities

• Provide high-level support to school staff as part of classified staff.
• Enter data into the online student information system.
• Send records requests to previous schools of enrolled students.
• Check in records as they come in.
• Create digital files as needed.
• Create kindergarten files and perform Yearly file maintenance.
• Take on additional duties as assigned.

Skills

Technology proficiency

Organization

Communication

Flexibility

Time management

Remote work

Education

HS Diploma

Tools

Google Suite

Adobe PDF

Job description

Job Description

Administrative Assistant - Incoming Records

Oregon Charter Academy

12-month full-time, Classified

Mill City, Oregon

School Summary

Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K-12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students' educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia, formerly AdvancED.

Position Responsibilities

Working primarily from the school's central office in Mill City, Oregon, the Administrative Assistant will be an integral part of the school and classified staff and report to the School Office Manager or another member of the Administrative team. The Administrative Assistant will support office operations and records management.

While not meant to be an exhaustive list, the Administrative Assistant will be responsible for the successful completion of the following tasks:

• Provide high-level support to school staff and be an integral part of the classified staff
• Enter data into the online student information system
• Send records requests to previous schools of enrolled students
• Check in records as they come in
• Create digital files as needed
• Create kindergarten files
• Yearly file maintenance
• Additional duties as assigned

Position Requirements

Requirements

• HS Diploma
• Strong technology, organization and time management skills
• Excellent communication skills, both oral and written
• High degree of flexibility and dependability
• Ability for minimal travel for required All-Staff meetings, and other meetings or events
• Ability to work in the Mill City office and remotely at times
• Ability to work occasional evening hours, as needed

Preferred Background

• Bachelor Degree
• School administrative assistant experience
• Skilled with Google Suite and Adobe PDF

Compensation and Benefits:

Oregon Charter Academy offers a competitive hourly salary and benefits package for classified staff, including full OEBB, PERS and 403b retirement match potential.

Classified I Salary Schedule

Oregon Charter Academy is committed to the principle of equal employment opportunity and seeks employees who reflect and support our mission-driven commitment to a diverse school community. For more information please visit www.oregoncharter.org.