Administrative Assistant II - Willamette Connections Academy

Connections-Education-4; Scio (OR); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Willamette Connections Academy in Scio, Oregon is seeking an Administrative Assistant II to support daily school operations from the Scio office and a home office within the state.

The role involves answering phones and emails, data entry into the student information system, managing student files, scheduling, and coordinating with teachers and the principal on administrative tasks plus state testing duties.

Qualifications

• Minimum of 2–3 years of administrative assistant experience preferred.
• Associate degree or higher preferred.
• Proficiency with Microsoft Office and Google Suite essential.

Responsibilities

• Answer phones and emails, greet visitors, and assist staff.
• Enter data into the student information system and manage records.
• Schedule appointments and coordinate with teachers and principal.
• Assist with state testing and state reporting duties.

Skills

Interpersonal skills

Communication skills

Multitasking

Attention to detail

Customer-focused

Education

Associate's degree or higher

Tools

Microsoft Office

Google Suite

Web-based applications

Job description

Job Category: Administrative/Clerical

Requisition Number: ADMIN018322

• Posted: August 25, 2026
• Full-Time
• Hybrid

Locations

Showing 1 location

Office-based, OR
38776 NW Cherry St.
Scio, OR 97374, USA

Willamette Connections Academy is a tuition-free, K-12 online public school that students attend from home. Sponsored by Scio School District, Willamette Connections Academy is state certified and open to students throughout Oregon.

Position Summary and Responsibilities

Working from the office in Scio, Oregon and your home office within the state, the Administrative Assistant II is responsible for daily administrative tasks of the school such as answering phones and email, receiving visitors, assisting the principal and teachers with administrative tasks, filing, and other duties as assigned.

Responsibilities may include but are not limited to:

• Entering data into the online student information system
• Managing student files and records
• Generating reports
• Answering the phones
• Scheduling appointments;
• Speaking with Parents and Students regularly
• Copying, scanning and filing
• Ordering office supplies
• Interacting with vendors
• Assisting with various personnel duties
• Assisting with state testing and state reporting duties
• Responsible for requesting, filing, uploading and scanning of special population records with guidance and oversight from the Manager of Special Education;
• Assisting the Special Populations Department with a wide variety of daily responsibilities
• Additional duties as assigned

Requirements

• Required to work from the Scio, Oregon office
• Must be able to commute to the Scio, Oregon office weekly or as business needs require
• Minimum of 2-3 years prior Administrative Assistant experience strongly preferred
• Associate's degree or higher preferred
• Proficiency with Microsoft Office tools, Google Suite, and web-based applications is essential
• Ability to multitask in a fast paced environment
• Exceptional interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast-paced team environment
• Please note 2-step authentication is required to set-up to login to all systems if given a job offer

WillametteConnections Academy strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.