Substitute- Student Services Assistant Continuous Applicant Pool

Imperial Valley College; California (MO); On-site; USD 29,000 - 42,000; Part time

Job summary

Imperial Valley College is seeking a Substitute- Student Services Assistant to support the Student Services program area. The role involves clerical tasks, scheduling appointments, and helping students and staff with information and guidance on services.

The position is classified as a substitute role, with a rate of $25.70 per hour. Applicants should be prepared for continuous applications and expect duties that include documentation, reporting, and coordinating program activities on site at

Qualifications

• Experience in administrative or student services roles is required.
• Excellent communication and organizational skills.
• Ability to schedule and coordinate appointments and maintain records.

Responsibilities

• Organize and coordinate day-to-day operations of the Student Services program area.
• Provide information and assistance to students, staff, and the public.
• Prepare correspondence, forms, and documents; route for approvals.

Skills

Customer service

Clerical skills

Scheduling

Office coordination

Communication

Education

High School diploma or equivalent

Job description

Substitute- Student Services Assistant Continuous Applicant Pool

Salary: $25.70 Hourly

Job Type: Classified Substitute

Job Number: SUB-SSA

Closing: Continuous

Location: 380 East Aten Road, Imperial, CA

Division: District

Representative Duties

BASIC FUNCTION:

Under general supervision of assigned supervisor, perform a variety of specialized clerical and routine technical duties in support of assigned student services area or program; provide students, staff, and others with information and assistance related to area of assignment; and perform other general program support and clerical assistance duties in support of assigned program area.

ESSENTIAL FUNCTIONS:

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification.

1. Organize and coordinate day-to-day operations of the Student Services program area to which assigned.
2. Display exemplary customer service while providing information and assistance to students, staff, and the public regarding student services and appointment schedules; refer students to other student services areas as appropriate.
3. Provide clerical and support services for staff; prepare correspondence, forms, and documents; participate in special projects and activities. Route documents for approval to students, faculty, and administrators.
4. Answer telephones, take messages, and schedule and manage virtual and in person student appointments as appropriate.
5. Input work schedules; record contact with students; generate reports related to contacts and services provided.
6. Order, store, inventory and distribute forms, materials, and office supplies.
7. Acts as an information resource regarding policies and procedures of assigned program area; coordinate and track the review and updating of relevant program policies, procedures, and processes.
8. Perform and manage administrative related projects and processes unique to assigned program area of responsibility, i.e. special events and activities, reports, and special programs.
9. Monitor, provide work direction, and supervise student employees assigned to the office or program area.
10. Arrange meeting and event services for the Program Director or Manager's office such as reception coordination, planning logistics, and providing materials.
11. Perform other job-related duties as assigned.

Please click here (Download PDF reader) to view the full job description.

Minimum Qualifications

Education and Experience:

High School graduate or equivalent and one (1) year of administrative or student services related experience.

Certificates, Licenses, Special Requirements:

Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

Supplemental Information

RANGE 13 ON THE CLASSIFIED SALARY SCHEDULE. Salary placement is at Step 1. Please click here (Download PDF reader) to review current salary schedule.

*Applications in the sub-pool will remain on file for one year.*

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.