Administrative Assistant II — Programs & Operations

NMSU; Santa Fe, Northern (NM, KY); Hybrid; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University’s Cooperative Extension Service in Santa Fe seeks an Administrative Assistant Associate to support the County Director and office staff. Responsibilities include phones, emails, scheduling, purchasing, and maintaining records and certifications under general supervision.

The role emphasizes accuracy, customer service, and knowledge of 4-H policies and office processes. This is a full-time, non-exempt position with a daytime schedule.

Qualifications

• High School diploma with 1 year of relevant experience, or higher degree.
• Experience with office operations, scheduling, and customer service.
• Ability to manage multiple tasks and communicate clearly.

Responsibilities

• Answer phones and emails; direct clients to the appropriate agent.
• Maintain files, calendars, and meeting arrangements.
• Assist with purchasing, finance documentation, and procurement tracking.

Skills

Administrative support

Customer service

Scheduling

Data entry

Education

High School diploma + 1 years of relevant experience, or higher degree

Tools

Microsoft Office

Email management

Job description

New Mexico State University’s Cooperative Extension Service in Santa Fe seeks an Administrative Assistant Associate to support the County Director and office staff. Responsibilities include phones, emails, scheduling, purchasing, and maintaining records and certifications under general supervision.

The role emphasizes accuracy, customer service, and knowledge of 4-H policies and office processes. This is a full-time, non-exempt position with a daytime schedule.