Administrative Assistant Associate

NMSU; Farmington (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University is seeking an Administrative Assistant II for the Agricultural Experiment Station in Farmington. The role provides administrative and operational support for day-to-day office tasks, purchasing, financial and personnel processes, and customer service.

The position involves coordinating meetings, travel, event planning, and maintaining records while working closely with ASC Farmington staff to ensure smooth operations. A HS diploma with 1 year of experience is required.

Qualifications

• High School diploma plus 1 year of relevant administrative experience.
• Strong organizational skills with ability to manage schedules and records.
• Experience with basic bookkeeping and budget reporting is preferred.

Responsibilities

• Serve as primary liaison for ASC Farmington operations and AES Director's Office.
• Handle basic bookkeeping, prepare budget reports, and reconcile expenditures.
• Coordinate meetings, travel, interviews, and event planning.
• Maintain files, records, inventories, and employee documents.
• Answer inquiries, draft correspondence, and manage purchasing contracts.

Skills

Administrative support

Customer service

Scheduling

Budget reporting

Data entry

Education

High School diploma

1 year relevant experience

Tools

Microsoft Word

Microsoft Excel

NMSU email system

Job description

Department Contact:Rebecca Martinez, [e-mail], 646-3125

Internal or External Search:External - Open to all applicants

Advertising Summary:The New Mexico State University's Agricultural Experimental Station is seeking a dependable and organized Administrative Assistant II to provide administrative and operational support for the Agricultural Science Center in Farmington. This position will assist with day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer service.

Position Details

PositionTitle: Administrative Assistant Associate

College/Division: Agricultural Experiment Station

Department: 317700-AG SCIENCE CTR AT FARMINGTON

Location: NMSU satellite location

Offsite Location (if applicable):

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Shift: Other Shift

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Will serve as the primary liaison for Ag Science Center Farmington with AES Director's Office on basic administrative and/or operational matters. Position will work closely with ASC Farmington Research Coordinator and ASC Farmington Farm Manager to ensure all operations are running smoothly, and all questions and concerns are addressed and resolved. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities, providing budget reports for faculty members, reconciliation of expenditures, and maintenance of purchasing contracts. Performs a range of staff and/or operational support activities such as initiating the process of hiring students, temporary/seasonal employees, and preparing requests to fill permanent job vacancies within the center. Arranges meetings and conferences, schedule interviews, and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements for faculty, staff, students, and visiting individuals such as potential candidates, speakers, and presenters. Assist with event planning and preparation for community outreach events, NMSU events, and/or center tours. Will maintain, establish, and update files, records, and other documents such as employee records, inventory records, and vehicle records. Operate various computer systems to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Accept, screen and route telephone calls. Prepares responses to routine email inquiries. Orders, stocks, and distributes office supplies. Sorts, screens, and distributes incoming and outgoing mail. Greets and directs visitors. May instruct and oversee the activities of student employees performing the same type of work. Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.