Administrative Assistant II: Operations & Scheduling

NMSU; Farmington (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University is seeking an Administrative Assistant II for the Agricultural Experiment Station in Farmington. The role provides administrative and operational support for day-to-day office tasks, purchasing, financial and personnel processes, and customer service.

The position involves coordinating meetings, travel, event planning, and maintaining records while working closely with ASC Farmington staff to ensure smooth operations. A HS diploma with 1 year of experience is required.

Qualifications

• High School diploma plus 1 year of relevant administrative experience.
• Strong organizational skills with ability to manage schedules and records.
• Experience with basic bookkeeping and budget reporting is preferred.

Responsibilities

• Serve as primary liaison for ASC Farmington operations and AES Director's Office.
• Handle basic bookkeeping, prepare budget reports, and reconcile expenditures.
• Coordinate meetings, travel, interviews, and event planning.
• Maintain files, records, inventories, and employee documents.
• Answer inquiries, draft correspondence, and manage purchasing contracts.

Skills

Administrative support

Customer service

Scheduling

Budget reporting

Data entry

Education

High School diploma

1 year relevant experience

Tools

Microsoft Word

Microsoft Excel

NMSU email system

Job description

New Mexico State University is seeking an Administrative Assistant II for the Agricultural Experiment Station in Farmington. The role provides administrative and operational support for day-to-day office tasks, purchasing, financial and personnel processes, and customer service.

The position involves coordinating meetings, travel, event planning, and maintaining records while working closely with ASC Farmington staff to ensure smooth operations. A HS diploma with 1 year of experience is required.