Administrative Assistant II (Pike County)

Alcorn State University; Lorman (MS); On-site; USD 28,000 - 38,000; Full time

Job summary

Alcorn State University is seeking an Administrative Assistant II to provide comprehensive administrative support to the Director and department staff. Responsibilities include receptionist duties, scheduling, travel coordination, and assisting with report preparation.

The role also involves handling limited procurement, maintaining financial records, coordinating projects, and ensuring effective communication within the department.

Qualifications

• High school diploma or GED required.
• Completed degrees beyond minimum may substitute for experience.

Responsibilities

• Serves as administrative assistant to the Director or other supervisor.
• Provides or oversees reception services, scheduling appointments, meetings, and travel.
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports.
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information.
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies.
• Assists with employment processes to varying degrees.
• Supports the administrative business functions of the department.
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures.
• Other related duties, as assigned

Skills

Database knowledge

Records maintenance

Organizing skills

Reception skills

Communication skills

Office equipment handling

Financial record keeping

Confidentiality

Education

High school diploma or GED

Job description

Administrative Assistant II

Essential Job Functions

• Serves as administrative assistant to the Director or othersupervisor
• Provides or oversees reception services, schedulingappointments, meetings, and travel
• Coordinates projects and assists in the completion of reportsby researching and gathering required information and preparingreports
• Serves as the communication hub of the department bycommunicating information from the supervisor to others, collectingand organizing information
• Obtains equipment, services and supplies needed by thedepartment by maintaining an inventory of office supplies,purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of thedepartment
• Assists the supervisor to varying degrees in maintainingfinancial control of departmental accounts by reconcilingpurchases, tracking expenditures, and maintaining internal recordsof expenditures
• Other related duties, as assigned

Minimum Education

High school diploma or GED

Completed degree(s) from an accredited institution that are abovethe minimum education requirement may be substituted for experienceon a year for year basis

Minimum Experience

Three (3) year of increasinglyresponsible clerical, secretarial and office administrative supportexperience, including two (2) years of experience at a levelcomparable to an Administrative Assistant I

Licenses/Certifications

N/A

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, andadministrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively, both orally and inwriting
• Ability to operate and troubleshoot electronic office equipment,computers, and peripherals
• Ability to maintain departmental financial records and accounts andprepare financial reports as required
• Ability to maintain confidentiality of records andinformation