Administrative Assistant II - Payroll, Reporting & Office Ops

M. J. Electric; Lino Lakes (MN); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Lifelock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric LLC, a Quanta Services company, is seeking an Administrative Assistant II to support operations with clerical and administrative tasks in our Minnesota office.

The role focuses on accuracy, efficiency, and teamwork to keep projects on track. You will set up and manage daily office workflows, prepare correspondence and reports, assist with payroll and invoicing processes, and help coordinate field activities with project managers.

Qualifications

• A basic understanding of generally accepted accounting practices
• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Prepares correspondence, presentations and reports for key customers
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies and FR clothing
• Monitors and maintains the safety incentive program and ordering of safety posters
• Sets up new jobs in JDE and distributes accordingly
• Supports aspects of the company's random drug testing and CDL program
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Review invoices/packing slips for accuracy and completeness
• Sort invoices and packing slips per company procedures
• Assist with copying invoices, timesheets, special reports, etc.

Skills

General office procedures

Multi-tasking

Data entry

Communication

Organizational skills

Microsoft Office

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

JDE

Microsoft Office

Job description

M. J. Electric LLC, a Quanta Services company, is seeking an Administrative Assistant II to support operations with clerical and administrative tasks in our Minnesota office.

The role focuses on accuracy, efficiency, and teamwork to keep projects on track. You will set up and manage daily office workflows, prepare correspondence and reports, assist with payroll and invoicing processes, and help coordinate field activities with project managers.