Administrative Assistant II

M. J. Electric; Lino Lakes (MN); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Lifelock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric LLC, a Quanta Services company, is seeking an Administrative Assistant II to support operations with clerical and administrative tasks in our Minnesota office.

The role focuses on accuracy, efficiency, and teamwork to keep projects on track. You will set up and manage daily office workflows, prepare correspondence and reports, assist with payroll and invoicing processes, and help coordinate field activities with project managers.

Qualifications

• A basic understanding of generally accepted accounting practices
• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Prepares correspondence, presentations and reports for key customers
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies and FR clothing
• Monitors and maintains the safety incentive program and ordering of safety posters
• Sets up new jobs in JDE and distributes accordingly
• Supports aspects of the company's random drug testing and CDL program
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Review invoices/packing slips for accuracy and completeness
• Sort invoices and packing slips per company procedures
• Assist with copying invoices, timesheets, special reports, etc.

Skills

General office procedures

Multi-tasking

Data entry

Communication

Organizational skills

Microsoft Office

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

JDE

Microsoft Office

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customers' electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role - Administrative Assistant II

We are looking for an Administrative Assistant II who has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to operations.

What You'll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities
  and workflow
• Prepares correspondence, presentations and reports for key customers
• Assists with the development and implementation of reporting procedures; oversees maintenance of office
  records and inventories of office supplies and FR clothing
• Monitors and maintains the safety incentive program and ordering of safety posters
• Sets up new jobs in JDE and distributes accordingly
• Supports aspects of the company's random drug testing and CDL program
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Review invoices/packing slips for accuracy and completeness
• Sort invoices and packing slips per company procedures
• Assist with copying invoices, timesheets, special reports, etc.

What You'll Bring

• A basic understanding of generally accepted accounting practices
• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Lifelock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability