Administrative Assistant II - Pathology

University of Utah; Salt Lake City (UT); On-site; USD 15,000 - 30,000; Part time

Job summary

University of Utah's Pathology Department seeks an Administrative Assistant II to support Faculty Administration processes, including FRA, TFR, CFR, and CAV annual reviews. The role maintains faculty files, assists in recruitment and onboarding, and ensures compliance with school policies.

This on-site position offers teamwork in a university healthcare environment. Ideal candidates have strong written and verbal skills, proficiency in office software, and the ability to handle confidential

Qualifications

• Strong written and verbal communication skills required.
• Proficiency with Microsoft Office suite and basic software tools.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate FRA, TFR and CFR processes, attend meetings, facilitate and record proceedings.
• Maintain and update faculty files and assist in annual review and contract review processes for adjunct faculty.
• Ensure adherence to University policies and School of Medicine guidelines.
• Assist with faculty recruitment, onboarding and credentialing administrative tasks.
• Support new faculty appointment processes and assist in recruitment activities and committees.
• Provide other departmental administrative duties as assigned.

Skills

Strong written and verbal skills

Strong computer skills

Confidentiality

Education

Bachelor's degree equivalent via experience

Tools

Microsoft Office suite

Job description

Administrative Assistant II - Pathology

This position provides administrative support for the ongoingFaculty Administration processes in the Department ofPathology.

Responsibilities consist of assisting the coordination of annualprocesses, including Faculty Review and Advancement (FRA),Career-line, Adjunct, and Visiting (CAV) annual processes, TFR andCFR reviews. This position creates and maintains faculty filesbased on the policies of the University and guidelines of FacultyAdministration.

Additionally, this position assists in ensuring faculty leaveprotocols are in compliance with School of Medicine and PathologyDepartment policies. They assist with faculty recruitment,onboarding and credentialling administrative processes.

Learn more about the great benefits of working forUniversity of Utah: benefits.utah.edu

Responsibilities

Job Level S2 | S22732 Administrative Assistant II |Hourly/Non-Exempt | Grade S14

ESSENTIAL FUNCTIONS

1. Assist in the coordination of the yearly Faculty Review andAdvancement (FRA), Tenured Faculty Review (TFR) and Career-lineFaculty Review (CFR) processes, including attending, facilitatingand recording meetings.
2. Maintain and update files and reports for adjunct faculty,including the collection of annual review materials and assistingin the coordination of the annual contract review process.
3. Ensure adherence to University policies and School of Medicineguidelines.
4. Other recruitment, faculty affairs and administrative duties asassigned.
5. Candidate must have the ability to work independently,multitask and maintain confidentiality.
6. Assist in the coordination of new faculty appointment processesand procedures for the Department of Pathology.
7. Work with Department leadership to administratively supportfaculty search and recruitment activities and committees.
8. Other department administrative duties as assigned.

This job description is not designed to contain or beinterpreted as a comprehensive inventory of all duties,responsibilities and qualifications required of employees assignedto the job.

Work Environment and Level of Frequency typicallyrequired

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening,talking. Often: Repetitive hand motion (such as typing),walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher educationcan be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

Department may hire employee at one of the following joblevels:

Administrative Assistants, II: Requires at least 1year of related experience.

Preferences

Strong written and verbal skills. Strong computer skills.

Full Time or Part Time?

Part Time

Work Schedule Summary

Monday – Friday, hours to be arrangedwith supervisor. This is an on-site position in upper campus, Bldg379 (map).

Department

00247 - Pathology

Location

Campus

Pay Rate Range

10.92 - 21.81

Close Date

01/28/2027