Administrative Assistant

University of Utah Health Research; Salt Lake City (UT); Hybrid; USD 15,000 - 40,000; Full time

Benefits offered by this job

Benefited Staff

Job summary

University of Utah Health Research is seeking an Administrative Assistant to support the Residency Program administration. Under program leadership, you will manage records, budgets, scheduling, data, and accreditation compliance while ensuring smooth operations and timely communication.

The role offers 40 hours per week, day shifts, with telecommuting on most days and in-office presence on Wednesdays. The department may hire at Admin Assistants II–IV based on experience, with pay rates shown as

Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Responsibilities

• Assists with day-to-day operations of the residency program
• Provides administrative support for program director, associate program director and residents
• Assist program coordinator with program committees (program evaluation committee, clinical competency committee, etc.)
• Assists with producing and distributing annual rotation schedule and changes including entering and updating in MedHub
• Assist in coordinating program wide events such as new intern orientation, new intern BBQ, chief breakfast, chief graduation dinner
• Manage and maintain all resident travel and reimbursements
• Manage and maintain resident Professional Development Accounts
• Help with proctoring and running resident interviews, ABSITE and mock orals
• Loading data into EQIP (Education Quality Improvement Program)
• Manage and maintain call money for residents
• Help with setting up quarterly meetings, such as reviews, wellness appointments, etc.
• Engages in life-long learning by taking courses to further professional growth, knowledge and expertise to enhance program management skills
• Actively participates at a national level in program coordinators’ association or other relevant graduate medical education committees

Job description

Open Date: 10/28/2026

Requisition Number: PRN46605B

Job Title: Administrative Assistants

Working Title: Administrative Assistant

Career Progression Track: S00

Track Level: S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate

FLSA Code: Nonexempt

Patient Sensitive Job Code?: No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: primarily weekdays

VP Area: U of U Health - Academics

Department: 00260 - Division of General Surgery

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: 10.92 - 28.96

Close Date: 01/28/2027

Job Summary

Assists with the administration of the residency program under the direction of the Program Director, Associate Program Director, Program Manager, and Coordinator. Supports program operations, including record keeping, budget tracking, scheduling, data management, and administrative activities to ensure compliance with institutional and accreditation requirements.

This position will telecommute and will only need to come into the office on Wednesdays.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

• Assists with day-to-day operations of the residency program
• Provides administrative support for program director, associate program director and residents
• Assist program coordinator with program committees (program evaluation committee, clinical competency committee, etc.)
• Assists with producing and distributing annual rotation schedule and changes including entering and updating in MedHub Assist in coordinating program wide events such as new intern orientation, new intern BBQ , chief breakfast, chief graduation dinner
• Manage and maintain all resident travel and reimbursements
• Manage and maintain resident Professional Development Accounts Help with proctoring and running resident interviews, ABSITE and mock orals Loading data into EQIP (Education Quality Improvement Program)
• Manage and maintain call money for residents
• Help with setting up quarterly meetings, such as reviews, wellness appointments, etc.
• Engages in life-long learning by taking courses to further professional growth, knowledge and expertise to enhance program management skills (through human resources, etc.)
• Actively participates at a national level in program coordinators’ association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Coordinator program or other relevant graduate medical education committees DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment

Work Environment and Level of Frequency typically required: Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required: Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Administrative Assistants, II: Requires at least 1 year of related experience.
• Administrative Assistants, III : Requires 3+ years of related experience.
• Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Type Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.