Administrative Assistant III

University of Utah; Salt Lake City (UT); Hybrid; USD 17,000 - 40,000; Full time

Benefits offered by this job

Hybrid work from home

Job summary

The University of Utah seeks an Administrative Assistant III to provide advanced administrative support to faculty and departmental leadership in Ophthalmology Services. You will coordinate schedules, travel, meetings, and correspondence, serving as a key liaison across teams and partners.

Responsibilities include supporting pathology and research administrative workflows, preparing reports and presentations, handling departmental forms, and managing special projects with minimal supervision.

Qualifications

• 3+ years of related administrative experience.
• Experience in healthcare, academic medicine, or research environment preferred.
• Strong writing and organization skills; ability to multitask.

Responsibilities

• Coordinate scheduling, travel, meetings for ophthalmology providers.
• Support pathology and research administrative workflows; prepare reports.
• Handle departmental forms and special projects; assist with presentations.

Skills

Administrative support

Communication

Multitasking

Education

Associate degree or equivalent

Job description

Administrative Assistant III

Job Summary

This position provides advanced administrative support to facultyand departmental leadership. They coordinate faculty activities,travel, meetings and correspondence. The role will provide supportand management of pathology-related administrative processes, andspecial projects while ensuring efficient departmental operations.This role serves as a key liaison between faculty, staff, trainees,and institutional partners.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Supporting Ophthalmology providers and housestaff in scheduling,academics, travel, clinical operations and processes management.Acts as coordinator for provider schedules, meetings, fellowshiprotations, performing advanced tasks with minimal supervision.Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.

Main support of pathology and research administrative workflows,including report preparation and documentation tracking. They will process departmental forms, requests, and manage special projects, as well as prepare information for reports and presentations.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience(Example: bachelor's degree = 4 years of directly related workexperience).

Administrative Assistants, III: Requires 3+ years of related experience.

Preferences

• Associate degree or equivalent combination of education andexperience.
• Three years of progressively responsible administrative support experience required.
• Experience in healthcare, academic medicine, or researchenvironments is preferred.
• Strong writing skills, communications skills and ability toorganize complex projects with a high ability to multitask.
• Self-directed. Strong skills in decision making. Skilled inevent/meeting coordination and process management.

Requisition Number: PRN46384B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday – Friday 8 am to 5 pm withsome flexibility for hybrid work from home.

Department: 00267 – Ophthalmology‑Services

Location: Campus

Pay Rate Range: $12.62 to $28.96

Close Date: 11/02/2026

je-512862254e7f471dbeb750f612983c02