Administrative Assistant II

New Mexico State University; New Mexico; On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University’s Agricultural Experiment Station seeks an Administrative Assistant II to support the Agricultural Science Center in Farmington. The role handles office operations, purchasing, budgets, personnel processes, scheduling, and customer service, acting as a primary liaison with the AES Director’s Office and ASC Farmington staff.

Responsibilities include maintaining records, preparing reports, coordinating meetings, arranging travel, assisting with event planning, and

Qualifications

• Required Education and Experience: High School diploma + 1 year of relevant experience, or higher degree.

Responsibilities

• Will serve as the primary liaison for Ag Science Center Farmington with AES Director's Office on basic administrative and/or operational matters.
• Coordinate with ASC Farmington Research Coordinator and Farm Manager to ensure smooth operations and resolve issues.
• Perform bookkeeping tasks, prepare budget reports, and reconcile expenditures.
• Assist with hiring students and temporary staff; prepare requests to fill vacancies.
• Arrange meetings, schedule interviews, travel and lodging, and support event planning.
• Maintain files, records, and documents; enter data and prepare letters and reports.
• Answer calls and route inquiries; respond to routine emails; manage office supplies and mail.
• Welcome visitors and supervise student workers as needed; perform other duties as assigned.

Skills

Administrative support

Scheduling

Customer service

Recordkeeping

Purchasing

Financial processes

Personnel processes

Education

High School diploma

Job description

Department Contact:Rebecca Martinez, [e-mail], 646-3125

Internal or External Search:External - Open to all applicants

Advertising Summary:The New Mexico State University's Agricultural Experimental Station is seeking a dependable and organized Administrative Assistant II to provide administrative and operational support for the Agricultural Science Center in Farmington. This position will assist with day-to-day office operations, purchasing, financial and personnel processes, recordkeeping, correspondence, scheduling, and customer service.

Position Details

PositionTitle: Administrative Assistant II

College/Division: Agricultural Experiment Station

Department: 317700-AG SCIENCE CTR AT FARMINGTON

Location: NMSU satellite location

Offsite Location (if applicable):

Target Hourly/Salary Rate: 16.83

Appointment Full-time Equivalency: 1.0

FLSA Status:Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding:Not Applicable

Standard Work Schedule:Shift: Other Shift

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Will serve as the primary liaison for Ag Science Center Farmington with AES Director’s Office on basic administrative and/or operational matters. Position will work closely with ASC Farmington Research Coordinator and ASC Farmington Farm Manager to ensure all operations are running smoothly, and all questions and concerns are addressed and resolved. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities, providing budget reports for faculty members, reconciliation of expenditures, and maintenance of purchasing contracts. Performs a range of staff and/or operational support activities such as initiating the process of hiring students, temporary/seasonal employees, and preparing requests to fill permanent job vacancies within the center. Arranges meetings and conferences, schedule interviews, and appointments, and performs other duties related to maintaining one or more individual schedules. Makes travel and lodging arrangements for faculty, staff, students, and visiting individuals such as potential candidates, speakers, and presenters. Assist with event planning and preparation for community outreach events, NMSU events, and/or center tours. Will maintain, establish, and update files, records, and other documents such as employee records, inventory records, and vehicle records. Operate various computer systems to enter data, draft, edit, revise, and print letters, tables, reports, and other materials. Accept, screen and route telephone calls. Prepares responses to routine email inquiries. Orders, stocks, and distributes office supplies. Sorts, screens, and distributes incoming and outgoing mail. Greets and directs visitors. May instruct and oversee the activities of student employees performing the same type of work. Performs miscellaneous job-related duties as assigned.

Qualifications

Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.