Administrative Assistant II: Operations & Payroll Support

M.J. Electric, LLC; Downers Grove (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Medical/Dental/Vision

FSAs

HSA

Accident insurance

Hospital indemnity

Critical illness

Identity theft protection

Employee discounts

Short/Long disability

Job summary

M. J. Electric, LLC is seeking an Administrative Assistant II who loves quality construction and provides a wide range of clerical and administrative support to operations.

You will manage daily office operations, prepare communications for key customers, and help maintain records and payroll processes. This role supports project managers and ensures adherence to company policies, offering growth opportunities within a safety-focused environment.

Qualifications

• Basic understanding of generally accepted accounting practices.
• Extensive knowledge of general office procedures and practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow.
• Prepares correspondence, presentations and reports for key customers.
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies and FR clothing.
• Monitors and maintains the safety incentive program and ordering of safety posters.
• Sets up new jobs in JDE and distributes accordingly.
• Supports aspects of the company's random drug testing and CDL program.
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll.
• Assists with weekly-monthly reports, payroll records, union benefits and wages.
• Ensures the execution of company policies and procedures.
• Assists with the coordination of field and operational activities in association with Project Managers.
• Review invoices/packing slips for accuracy and completeness.
• Sort invoices and packing slips per company procedures.
• Assist with copying invoices, timesheets, special reports, etc.

Skills

Multi-tasking

Data entry

Communication skills

Organization skills

Interpersonal skills

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

Microsoft Office

Job description

M. J. Electric, LLC is seeking an Administrative Assistant II who loves quality construction and provides a wide range of clerical and administrative support to operations.

You will manage daily office operations, prepare communications for key customers, and help maintain records and payroll processes. This role supports project managers and ensures adherence to company policies, offering growth opportunities within a safety-focused environment.