Administrative Assistant II

M.J. Electric, LLC; Downers Grove (IL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k) match

Paid time off

Medical/Dental/Vision

FSAs

HSA

Accident insurance

Hospital indemnity

Critical illness

Identity theft protection

Employee discounts

Short/Long disability

Job summary

M. J. Electric, LLC is seeking an Administrative Assistant II who loves quality construction and provides a wide range of clerical and administrative support to operations.

You will manage daily office operations, prepare communications for key customers, and help maintain records and payroll processes. This role supports project managers and ensures adherence to company policies, offering growth opportunities within a safety-focused environment.

Qualifications

• Basic understanding of generally accepted accounting practices.
• Extensive knowledge of general office procedures and practices.
• Demonstrated multi-tasking and data entry skills, and prioritizing.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow.
• Prepares correspondence, presentations and reports for key customers.
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies and FR clothing.
• Monitors and maintains the safety incentive program and ordering of safety posters.
• Sets up new jobs in JDE and distributes accordingly.
• Supports aspects of the company's random drug testing and CDL program.
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll.
• Assists with weekly-monthly reports, payroll records, union benefits and wages.
• Ensures the execution of company policies and procedures.
• Assists with the coordination of field and operational activities in association with Project Managers.
• Review invoices/packing slips for accuracy and completeness.
• Sort invoices and packing slips per company procedures.
• Assist with copying invoices, timesheets, special reports, etc.

Skills

Multi-tasking

Data entry

Communication skills

Organization skills

Interpersonal skills

Education

High School Diploma or Equivalent

Education beyond High School preferred

Tools

Microsoft Office

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer's electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren't just applying for job, you are building a career.

About this Role - Administrative Assistant II

We are looking for an Administrative Assistant II who has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to operations.

What You'll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Prepares correspondence, presentations and reports for key customers
• Assists with the development and implementation of reporting procedures; oversees maintenance of office records and inventories of office supplies and FR clothing
• Monitors and maintains the safety incentive program and ordering of safety posters
• Sets up new jobs in JDE and distributes accordingly
• Supports aspects of the company's random drug testing and CDL program
• Oversees, maintains and coordinates the processing of employee time sheets and weekly payroll
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Review invoices/packing slips for accuracy and completeness
• Sort invoices and packing slips per company procedures
• Assist with copying invoices, timesheets, special reports, etc.

What You'll Bring

• A basic understanding of generally accepted accounting practices
• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 3-5 years of administrative and/or clerical support experience

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Lifelock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability

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