Administrative Assistant II — Operations & Coordination

integritymarketing; Somers (CT); On-site; USD 40,000 - 60,000; Full time

Job summary

Integrity is seeking an Administrative Assistant II to provide intermediate administrative support across offices and departments. You will greet guests, manage calendars, handle correspondence, and assist with budget tracking, reporting, and project support.

The role emphasizes initiative, organization, and the ability to balance multiple priorities in a fast-paced environment. Strong Microsoft Office skills and effective communication are essential.

Qualifications

• High school diploma or GED required; an Associate's degree or higher preferred.
• 2–4 years of administrative or office experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication.
• Ability to manage multiple priorities and deadlines.
• Experience mentoring staff is a plus.
• Attention to detail and organizational skills.
• Ability to work independently and with others.

Responsibilities

• Greet guests, clients, and visitors and direct inquiries.
• Answer and route phone calls and messages.
• Schedule and manage calendars for staff and agents.
• Prepare agendas, minutes, and correspondence for accuracy.
• Assist with budget tracking and expense reports.
• Mentor entry-level administrative staff.
• Coordinate logistics for large meetings and events.
• Liaise with vendors for office supplies and services.
• Maintain office policies and ensure compliance.
• Support special projects as assigned.
• Perform other duties to support the team.

Skills

Organizational skills

Communication

Multitasking

Mentoring staff

Independent & collaborative work

Education

High school diploma or GED

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

Integrity is seeking an Administrative Assistant II to provide intermediate administrative support across offices and departments. You will greet guests, manage calendars, handle correspondence, and assist with budget tracking, reporting, and project support.

The role emphasizes initiative, organization, and the ability to balance multiple priorities in a fast-paced environment. Strong Microsoft Office skills and effective communication are essential.