Administrative Assistant II - On-Site HR & Office Ops

State of Florida; Tallahassee (FL); On-site; USD 44,000 - 51,000; Full time

Benefits offered by this job

Health insurance

Retirement savings

Paid time off

Job summary

The Florida Department of Revenue is seeking an Administrative Assistant II to support the Inspector General and Executive Office. The role requires professional administrative experience, strict integrity with sensitive information, and excellence in customer service.

Responsibilities include receptionist duties, mail handling, records management, and coordinating HR-related processes and onboarding. Minimum qualifications include five years of administrative experience or a bachelor’s degree

Qualifications

• Five (5) years of professional administrative experience in an office setting.
• A bachelor’s degree can substitute for four (4) years of experience.
• Experience with P-card and MFMP purchases preferred.
• HR experience within Florida’s State Personnel System preferred.
• Knowledge of administrative principles, office procedures, and public records requirements.

Responsibilities

• Greet visitors and route calls; maintain courteous, prompt service.
• Ensure office coverage and phone coverage at all times.
• Receive, review, and distribute incoming mail and documents.
• Maintain correspondence tracking systems and responses for executive offices.
• Manage records, purge files per Florida Administrative Code, and respond to public records requests.
• Coordinate purchases (P-card/MFMP) for the office and ensure proper documentation.

Skills

Customer service

Professional conduct

Communication skills

Office organization

Data handling

Education

Bachelor's degree

Tools

MFMP

People First

SharePoint

Microsoft Office

Job description

The Florida Department of Revenue is seeking an Administrative Assistant II to support the Inspector General and Executive Office. The role requires professional administrative experience, strict integrity with sensitive information, and excellence in customer service.

Responsibilities include receptionist duties, mail handling, records management, and coordinating HR-related processes and onboarding. Minimum qualifications include five years of administrative experience or a bachelor’s degree