Administrative Assistant II: Office & Facilities Coordinator

CL 10dcd17e b903 4bb0 a0c9 b6c8c64ce1dd; Greenville (NC); On-site; USD 41,000 - 53,000; Full time

Benefits offered by this job

Health Insurance

401k with employer match

Paid Time Off (PTO) 24 days

12 paid holidays

Public Service Loan Forgiveness (PSLF)

Job summary

Trillium Health Resources is seeking an Administrative Assistant II to keep the Greenville office running smoothly as the first point of contact for employees and visitors.

You will manage front desk operations, handle mail and packages, and support time-sensitive member communications and internal reporting. Responsibilities include coordinating meetings, maintaining supplies, and updating documentation.

Qualifications

• High school diploma or GED with 1 year clerical experience required.
• Valid driver’s license required.
• Must reside in NC within 75 miles of the Greenville office.

Responsibilities

• Greet visitors and manage front desk operations as the office's first point of contact.
• Handle daily U.S. mail, pickup, sorting, scanning, distribution, and outgoing preparation, along with packages and deliveries.
• Route time-sensitive member correspondence, including grievances and appeals, accurately and on deadline.
• Maintain supply inventory and visitor/key access logs.
• Provide administrative support for facilities department activities and building operations.
• Document facilities needs and policy updates.
• Update vendor/contract documentation and review correspondence, reports, and materials.
• Schedule and coordinate meetings, trainings, and events.
• Track facilities deliverables and performance metrics.
• Coordinate communication and information flow across teams.

Education

High school diploma or GED

Associate's degree or higher

Tools

Microsoft Office

SharePoint

Job description

Trillium Health Resources is seeking an Administrative Assistant II to keep the Greenville office running smoothly as the first point of contact for employees and visitors.

You will manage front desk operations, handle mail and packages, and support time-sensitive member communications and internal reporting. Responsibilities include coordinating meetings, maintaining supplies, and updating documentation.