Administrative Assistant II - WH Smith Office

Trillium Health Resources; Greenville (NC); On-site; USD 41,000 - 53,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Accounts

PTO & Holidays

Local Government Pension

401k with employer match

Public Service Loan Forgiveness (PSLF)

Remote work stipend

Job summary

Trillium Health Resources in Greenville, NC, seeks an Administrative Assistant II to keep the front desk running, handle mail, and coordinate day-to-day office operations. This full-time on-site role supports time-sensitive member communications and coordination across teams to ensure smooth operations.

The position requires a high school diploma or GED, 1 year of clerical experience, and a valid NC driver’s license, with occasional travel within the catchment.

Qualifications

• High school diploma or GED plus 1 year of clerical experience.
• Must have a valid driver’s license and reside in North Carolina near Greenville.
• Must be able to travel within the catchment area.

Responsibilities

• Greet visitors and manage front desk as the office's first point of contact.
• Handle daily U.S. mail, packages, deliveries, and shipments.
• Route time-sensitive member correspondence, grievances and appeals.
• Maintain supply inventory and visitor/access logs.
• Provide admin support for facilities projects and building operations.
• Schedule and coordinate meetings, trainings, and events.
• Track facilities deliverables and performance metrics.

Education

High school diploma or GED

Associate's degree or higher

Tools

Microsoft Office

SharePoint

Job description

Pay Plan Title: Administrative Assistant II

Working Title: Administrative Assistant II - WH Smith Office

Position Number: 91501

FLSA Status: Non-Exempt

Posting Salary Range: $41,496 - $52,700

Office Location: 1019 W. H. Smith Blvd., Greenville, North Carolina (See requirements section for details)

Posting Details

Make an Impact

Trillium Health Resources is a Tailored Plan and Managed Care Organization (MCO) serving 46 counties across North Carolina. We manage services for individuals with serious mental health needs, substance use disorders, traumatic brain injuries, and intellectual/development (IDD) disabilities. Our mission is to help individuals and families build strong foundations for healthy, fulfilling lives.

Why Work for Us?

• A collaborative, mission-driven work environment
• Competitive benefits and work-from-home options for most positions
• Opportunities for professional growth in a diverse inclusive culture

Every day, our work changes lives – from children thriving through early intervention and school-based therapies, to adults with severe mental illness living independently and contributing to their communities.

What We’re Looking For

The Administrative Assistant II keeps our Greenville office running smoothly and serves as the first point of contact for employees, visitors, and incoming services. Using a working knowledge of Trillium's business processes, internal systems, and building, you'll manage front desk operations, U.S. mail and package handling, supplies, and day-to-day administrative coordination for the location.

Because we serve members across 46 counties, part of this role supports them directly: you'll handle time-sensitive member correspondence, including in-person grievances and appeals and same-day certified mail routing, with the accuracy and urgency those deadlines require. You'll also prepare reports and materials, coordinate meetings, and keep information moving across teams.

We're looking for someone dependable, organized, and detail-oriented, who handles confidential information with discretion and takes pride in being the person the office can count on.

This is a full-time, on-site position at 1019 W. H. Smith Blvd., Greenville, NC, working 8:30 a.m. to 5:00 p.m., Monday through Friday, with schedule subject to change based on business needs.

On a Typical Day, You Might

• Greet visitors and manage front desk operations as the office's first point of contact.
• Handle daily U.S. mail, pickup, sorting, scanning, distribution, and outgoing preparation, along with packages, deliveries, and shipments.
• Route time-sensitive member correspondence, including walk-in grievances and appeals and same-day certified mail, accurately and on deadline.
• Maintain supply inventory and visitor/key access logs.
• Provide administrative support for facilities department activities, projects, and building operations.
• Document facilities needs and policy updates.
• Update vendor/contract documentation, review correspondence, reports, and presentation materials.
• Schedule and coordinate meetings, trainings, and events.
• Track facilities departmental deliverables, deadlines, and performance metrics.
• Coordinate communication and information flow across teams and stakeholders.

Employee Benefits

• Typical working hours: 8:30 am – 5:00 pm; flexible work schedules available for some positions with management approval.
• Work-from-home options available for most positions
• Health Insurance with no premium for employee coverage
• Flexible Spending Accounts
• 24 days of Paid Time Off (PTO) plus 12 paid holidays in your first year
• NC Local Government Retirement Pension (defined-benefit plan) https://www.myncretirement.gov/systems-funds/local-governmental-employees-retirement-system-lgers/lgers-handbook
• 401k with 5% employer match and immediate vesting
• Public Service Loan Forgiveness (PSLF) qualifying employer
• Quarterly stipend for remote work supplies

Required

Qualifications

• High school diploma or GED and one (1) year of clerical experience; OR
• Equivalent combination of education and experience.
• Must have a valid driver’s license.
• Must reside in North Carolina and within 75 miles of the assigned Trillium office location: 1019 W. H. Smith Blvd., Greenville, North Carolina.
• Must be able to travel within catchment as required.

Preferred

• Associate's degree or higher and two (2) or more years of administrative or office ‑ coordination experience, preferably in a corporate or multi ‑ department setting, with experience in facilities or vendor coordination, visitor or access ‑ control processes
• Intermediate Microsoft Office skills and/or experience working with and updating SharePoint sites

Deadline for Application: Date

Trillium Health Resources is an Equal Employment Opportunity (EEO) employer and a drug-free workplace. All candidates must pass a drug test as a condition of employment.