Administrative Assistant II - Front Desk & Facilities Support

Trillium Health Resources; Greenville (TX); On-site; USD 41,000 - 53,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Accounts

Paid Time Off

Job summary

Trillium Health Resources is seeking an Administrative Assistant II to keep the Greenville office running smoothly. You will be the first contact for employees and visitors, handling mail, supplies, and day-to-day coordination for the location.

You will support time-sensitive member correspondence, including grievances and appeals, route certified mail, and assist with reports, meetings, and vendor documentation. The role is full-time and on-site with standard business hours.

Qualifications

• Must have a high school diploma or GED and one year of clerical experience; or an equivalent combination of education and experience.
• Must have a valid driver’s license.
• Must reside in North Carolina and within 75 miles of the assigned Trillium office location: 1019 W. H. Smith Blvd., Greenville, NC.
• Must be able to travel within catchment as required.
• Preferred: Associate's degree or higher and two or more years of administrative or office coordination experience, preferably in a corporate or multi-department setting, with experience in facilities or vendor coordination, visitor or access-control processes.
• Intermediate Microsoft Office skills and/or experience working with and updating SharePoint sites

Responsibilities

• Greet visitors and manage front desk operations as the office's first point of contact.
• Handle daily U.S. mail, pickup, sorting, scanning, distribution, and outgoing preparation, along with packages and shipments.
• Route time-sensitive member correspondence, including grievances and appeals and same-day certified mail, accurately and on deadline.
• Maintain supply inventory and visitor/key access logs.
• Provide administrative support for facilities department activities, projects, and building operations.
• Document facilities needs and policy updates.
• Update vendor/contract documentation, review correspondence, reports, and presentation materials.
• Schedule and coordinate meetings, trainings, and events.
• Track facilities departmental deliverables, deadlines, and performance metrics.
• Coordinate communication and information flow across teams and stakeholders.

Skills

Front desk operations

Communication

Organizational

Detail oriented

Customer service

Education

High school diploma or GED

Associate's degree or higher (preferred)

Tools

Microsoft Office

SharePoint

Job description

Trillium Health Resources is seeking an Administrative Assistant II to keep the Greenville office running smoothly. You will be the first contact for employees and visitors, handling mail, supplies, and day-to-day coordination for the location.

You will support time-sensitive member correspondence, including grievances and appeals, route certified mail, and assist with reports, meetings, and vendor documentation. The role is full-time and on-site with standard business hours.