Administrative Assistant II (Limited Pool)

University of California, Merced; Merced (CA); On-site; USD 37,429 - 53,189; Full time

Job summary

University of California, Merced is seeking a seasoned administrative professional to handle operational and procedural assignments of moderate difficulty under general supervision. You will contribute to budget and grant processes, administer expenditures, maintain records, and provide essential business services including purchasing, inventory, and facilities management.

Supervisory responsibilities may involve leading junior staff.

Qualifications

• High School Diploma, GED, HSED or equivalent with 3 years administrative/clerical experience or equivalent.
• Direct knowledge of UC policies is preferred.
• Working knowledge of administrative procedures including word processing, spreadsheets and databases.
• Excellent verbal and written communication, active listening, critical thinking, multitasking and time management.
• Ability to apply knowledge of University policies.
• Capable of working in various environments on a revolving basis.
• Able to pass CatBuy training to become authorized Purchaser for the University.

Responsibilities

• Perform operational and/or procedural assignments that are moderately difficult, requiring judgment in resolving issues.
• Participate in budget, grant, or contract preparation; administer and control departmental expenditures; maintain records and support personnel processes.
• Provide business services such as purchasing, inventory and stores, facilities and space utilization; provide general clerical and administrative assistance to departmental staff.
• Work under general direction of a higher level administrator or academic supervisor.
• Oversee three or more dissimilar functions and may lead lower level clerical staff and student employees.

Skills

Verbal communication

Written communication

Multi-tasking

Time management

Policy application

CatBuy training

Education

High School Diploma / GED / HSED or equivalent

Tools

Word processing

Spreadsheets

Databases

Job description

Salary Range

Step 1: $27.17 - Step 17: $38.61. Hourly range: Step 1: $27.17/hr.

Job Description

Under general supervision works on operational and/or procedural assignments that are moderately difficult, requiring judgment in resolving procedural issues. Makes recommendations to improve processes and/or procedures. Incumbents may participate in budget, grant, or contract preparation; administer and control departmental expenditures; maintain departmental records and support departmental personnel processes; prepare reports and maintain pertinent files and other required records; provide business services such as purchasing, inventory and stores, facilities and space utilization; and provide general clerical as well as administrative assistance to departmental staff. Work is performed under general direction of higher level administrator or academic supervisor.

Incumbent has independent responsibility over three or more dissimilar comprehensive functions which require different bodies of knowledge. May lead multiple lower level clerical staff and supervise student employees.

Qualifications

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and three (3) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• Direct knowledge of University of California policies and procedures is preferred.
• Working knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Ability to apply knowledge of University policies is required.
• Capable of working in various environments on a constantly revolving basis.
• Ability to pass CatBuy training class to become authorized Purchaser for the University.

Background Check

Background check will be required.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.