Administrative Assistant II, LFE

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

The MIT Sloan School of Management seeks an Administrative Assistant II to provide complex administrative and programmatic support for the Laboratory for Financial Engineering (LFE) and related activities. This in-person role coordinates course and program administration, timelines, communications, enrollment, instructional materials, learning platforms, and classroom logistics.

Responsibilities include calendar and travel coordination for the LFE faculty director, support for research

Qualifications

• Ability to provide complex administrative and programmatic support.
• Coordinate course and program administration, including timelines, communications, enrollment, instructional materials, learning platforms, and classroom logistics.
• Support the LFE faculty director with calendar, travel, and speaking-engagement logistics; assist with grants, appointments, and research activities.

Responsibilities

• Coordinate events and administer course/program activities.
• Maintain websites, databases, mailing lists, and administrative systems.
• Develop communications, marketing, graphic, and multimedia materials.
• Handle purchasing, financial transactions, contracts, reimbursements, and account reconciliation.

Skills

Calendar management

Travel logistics

Purchasing

Budget reconciliation

Communications materials

Event coordination

Learning platforms

Database maintenance

Job description

ADMINISTRATIVE ASSISTANT II, Sloan School of Management, to provide complex administrative and programmatic support for the Laboratory for Financial Engineering (LFE), its educational programs, and other activities. Will coordinate course and program administration, including timelines, communications, enrollment, instructional materials, learning platforms, and classroom logistics; provide complementary support for the LFE faculty director, including complex calendar, meeting, travel, and speaking-engagement logistics; support research activities, grants, and student/research appointments; handle purchasing, financial transactions, contracts, reimbursements, and account reconciliation; coordinate events; maintain websites, databases, mailing lists, and administrative systems; develop communications, marketing, graphic, and multimedia materials; and support other LFE projects and administrative needs. This is a one-year term position with potential for extension. Expected to work in person five days per week; occasional evening/weekend work and travel may be required. A full job description is available athttps://web.mit.edu/sloan-hr/jobs/LFEAA2.pdf