Event Program Coordinator, Executive Education

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology is seeking an Event Program Coordinator for Executive Education to oversee logistics across the full event lifecycle, coordinating on-site and live online program deliveries and ensuring excellent participant and faculty support.

The role involves organizing catering, vendors, contracts, and the technical execution of virtual components, while balancing multiple programs with overlapping timelines and contributing to continuous process improvements.

Responsibilities

• Manage logistics for the full event lifecycle (pre, post, and on-site)
• Pivot between tasks required for planning on-site and live online program deliveries
• Organize catering for on-site programs including dinners and receptions
• Arrange external program vendors and negotiate all contracts and pricing
• Manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing
• Balance requirements of numerous programs in varied stages of planning with overlapping schedules and deadlines
• Participate in cross-functional project teams and drive continuous improvement of program operations
• Communicate with participants and clients and provide high level support for all program faculty
• Collect, upload, and maintain all program website information and materials
• Use complex databases and learning management systems to ensure a superior customer experience
• Collaborate on development and management of the program budget; forecast projected program expenses and reconcile post program budgets

Job description

EVENT PROGRAM COORDINATOR, Executive Education

to manage logistics including pre, post, and on-site coordination of full event lifecycle; pivot easily between the different tasks required for planning on-site and live online program deliveries; organize catering needs for on-site programs including dinners and receptions; arrange external program vendors and negotiate all contracts and pricing; manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines; participate in cross-functional project teams and proactively engages in continuous improvement of program operations; communicate with participants and clients in addition to providing a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses as related to logistics; and reconcile and balance budget post program.

The full job description is available, here: https://web.mit.edu/sloan-hr/jobs/ExecEdPC.pdf