Administrative Assistant II (Legal)

Gilder Search Group; Norfolk (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Input Technology Solutions is hiring an Administrative Assistant II to support military legal operations in a professional office setting. This role combines clerical support, records management, customer interaction, and research tied to military legal workflows.

The successful candidate will have at least 3 years of military administrative experience in a DoD or Navy legal office, be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint), and be familiar with Naval

Qualifications

• Associate's degree required or equivalent.
• Minimum 3 years' military administrative experience in a military legal office.
• Familiarity with DoD and Navy directives related to military legal correspondence.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Provide clerical support including correspondence, spreadsheets, records, and communications.
• Conduct research and draft documents for military legal signatures.
• Screen calls and direct inquiries to appropriate personnel.
• Manage databases and electronic and hard-copy filing.
• Prepare reports and respond to inquiries using project data.
• Maintain office equipment and software and support staff daily workflows.
• Produce daily production statistics and related reports.

Skills

DoD/military admin experience

Research and documentation

Customer interaction

Education

Associate’s degree

Tools

Microsoft Office Suite

SharePoint

Naval correspondence guidelines

Job description

Input Technology Solutions is hiring an Administrative Assistant II to support legal and military administrative operations in a professional office setting. This role combines clerical support, records management, customer interaction, and research tied to military legal workflows.

Key Responsibilities

• Provide clerical support including correspondence preparation, Excel spreadsheet development, file creation, recordkeeping, and management of phone messages, email, fax, and letters.
• Conduct research and communicate with internal and external entities, notify appropriate organizations based on reporting requirements, and draft documents, reports, and forms for military legal signature.
• Screen and direct calls, visitors, and incoming correspondence to the proper personnel.
• Interface with visitors, conduct record checks for required signatures, and answer questions related to legal support services.
• Identify and elevate workflow issues, provide administrative support to work directors, and compile daily production statistics and related reports.
• Manage databases using the guidelines and references appropriate to each case.
• Establish and maintain hard-copy and electronic files, office documentation, and research records while operating standard office equipment and software.
• Prepare special reports, summaries, and responses to inquiries using information gathered from reports, correspondence, documents, and other offices.
• Research administrative issues and relay findings to military personnel and management.
• Use current task-specific software applications in support of daily operations.

Required Qualifications

• Associate’s degree in a related field.
• Minimum of 3 years of relevant experience performing military administrative duties in a military legal professional office setting.
• Familiarity with current DoD and Navy directives related to military legal correspondence and proficiency in Naval correspondence.
• Experience with Microsoft Office applications including Word, PowerPoint, Excel, Access, Outlook, and SharePoint.
• Familiarity with the Military Personnel Manual, JAGMAN, and Uniform Code of Military Justice for task-related research and support.