Administrative Assistant

Jobtailor; McLean (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in McLean, VA seeks an experienced Administrative Assistant to support executive leadership with travel planning, calendar management, and expense reporting across a complex organization. The role coordinates meetings across networks (including classified systems), prepares materials for senior leaders, and handles sensitive engagements inside and outside the company.

DoD Secret clearance is required at the time of application.

Qualifications

• High School Diploma or equivalent.
• 5+ years of admin support in a law firm or corporate setting.
• Experience with travel expense reporting for complex itineraries.
• Advanced Microsoft Office, SharePoint, and intranet proficiency.
• Excellent organization and prioritization across dispersed teams.
• Experience interfacing with executive contacts.
• Experience coordinating calendars, calls, and meetings.
• Experience with Concur or SAP for travel/expense reporting.
• Must have DoD Secret clearance at time of application.

Responsibilities

• Provide admin support including travel planning, expense reports, meetings, and events.
• Prepare presentation materials for executive leadership.
• Coordinate meetings across networks including classified systems.
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendars and scheduling conflicts.
• Other duties as assigned.

Skills

Executive support

Calendar management

Travel planning

Expense reporting

Microsoft Office

Executive liaison

Education

High School Diploma or equivalent

Tools

Concur

SAP

SharePoint

Job description

Responsibilities

• Provide administrative support to include travel planning, managing expense reports, meeting planning and execution, schedule development and tracking, budget support, and coordinating events/meetings with other Administrative Assistants & Business Operations leads.
• Prepare presentation materials for executive leadership teams.
• Support logistics planning and execution of meetings of varying classification levels that may span multiple computer networks (i.e., unclassified and classified computer systems).
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendar, travel, and scheduling conflicts, ensuring the team is well supported.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• 5+ years of professional administrative support in a law firm or other corporate setting
• Extensive experience with timely and accurate expense reporting for complex travel scenarios
• Advanced experience in Microsoft Office suite (PowerPoint, Word, Outlook and Excel), SharePoint (or equivalent), and intranet/internet proficiency
• Excellent organizational skills, including the ability to juggle multiple tasks and competing priorities across a geographically dispersed team
• Experience interfacing with executive level contacts (internal as well as external)
• Experience coordinating Outlook calendars, conference calls, and shared applications
• Experience coordinating on and off-site meetings and/or events
• Experience and proficiency with Concur or SAP for travel and expense reporting systems
• Must have DoD Secret security clearance at the time of application.

Core Competencies

Demonstrates extensive administrative support capabilities, including travel planning, expense reporting, and event coordination, while effectively managing executive-level engagements and competing priorities. Proficient in Microsoft Office Suite and travel management systems, with a strong focus on organizational skills and logistical execution.