Administrative Support Level II

Sterile-Services-Co.-; Frederick (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Sterile Services Co. is seeking an Administrative Support Level II to assist the Army Medical Logistics Command's Force Projection Directorate at Fort Detrick, MD.

The role focuses on administrative, clerical, and operational duties to advance medical logistics, readiness, and mission support in a fast-paced setting. Ideal candidates have an associate degree or equivalent experience, 3+ years in similar roles, and strong MS Office skills.

Qualifications

• Associate degree or equivalent experience required.
• Minimum of three years of administrative, clerical, or program support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience managing records, reports, databases, and administrative correspondence.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.

Responsibilities

• Provide administrative and clerical support for AMLC FPD programs, projects, and daily operations.
• Coordinate meetings, travel arrangements, and administrative actions for Government and contractor personnel.
• Maintain official records, electronic files, correspondence, reports, and administrative documentation.
• Track suspense actions, taskers, deliverables, and action items to ensure timely completion.

Skills

Administrative support

Clerical skills

MS Office proficiency

Recordkeeping

Data management

Communication skills

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office Suite

Teams

Job description

Description

Sterile Services Co. (SSC) is hiring an Administrative Support Level II to support the Army Medical Logistics Command (AMLC) – Force Projection Directorate (FPD) in Fort Detrick, MD. This position provides comprehensive administrative, clerical, and operational support to help advance medical logistics, force projection, readiness, and mission support activities. This is an excellent opportunity for an organized, detail-oriented professional who enjoys supporting mission-critical operations and working in a fast-paced environment.

Requirements

Administrative Operations Support

• Provide administrative and clerical support for AMLC FPD programs, projects, and daily operations.
• Coordinate meetings, schedules, travel arrangements, and administrative actions for Government and contractor personnel.
• Maintain official records, electronic files, correspondence, reports, and administrative documentation.
• Track suspense actions, taskers, deliverables, and action items to ensure timely completion.

Data Management and Reporting

• Gather, collect, verify, track, and maintain data from multiple sources to support mission requirements.
• Input, update, and manage information utilizing Government systems, Microsoft Office applications, and other approved software platforms.
• Compile reports, spreadsheets, statistical data, charts, graphs, presentations, and readiness metrics.
• Assist with the preparation and distribution of recurring and ad hoc management reports supporting FPD leadership.

Correspondence and Documentation

• Prepare and format memorandums, letters, executive summaries, meeting minutes, briefing materials, information papers, and other official correspondence.
• Review documents for accuracy, completeness, grammar, formatting, and compliance with Army correspondence requirements.
• Support document management and records retention activities in accordance with applicable regulations and organizational policies.
• Assist with staffing and routing documents through appropriate review and approval channels.

Process Improvement and Mission Support

• Support administrative functions associated with medical logistics, inventory management, supply operations, and force projection activities.
• Develop and maintain tracking tools, databases, and workflow processes that improve operational efficiency and accountability.
• Provide information and documentation regarding office procedures, business processes, and administrative requirements.
• Assist leadership with special projects, research efforts, data calls, and mission analysis requirements.

Minimum Qualifications

• Associate degree in Business Administration, Office Management, Logistics, or related field; equivalent experience may be substituted.
• Minimum of three (3) years of administrative, clerical, program support, or office management experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience managing records, reports, databases, and administrative correspondence.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.

Knowledge, Skills, and Abilities

• Knowledge of office administration principles, records management, and business practices.
• Ability to collect, organize, validate, and report information from multiple sources.
• Ability to prepare professional correspondence and reports in accordance with organizational standards.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively within a fast-paced mission environment.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience supporting Army, Department of Defense (DoD), or medical logistics organizations.
• Familiarity with Army administrative processes, correspondence procedures, and records management requirements.
• Experience providing administrative support for logistics, supply chain, readiness, or force projection programs.
• Knowledge of Army Regulation (AR) 25-50, Preparing and Managing Correspondence.

Security Requirement

The individual selected for this position must be able to obtain and maintain all required Government installation access credentials and satisfy applicable background screening requirements necessary for contract performance. This may include a National Agency Check with Law and Credit (NACLC) / Tier 3 (T3) investigation if required by the Government.