Administrative Assistant III - Strategy & Engagement

Stark-State-College-of-Technolog; Lake Cable (OH); On-site; USD 3,800 - 49,000; Full time

Job summary

Stark State College is seeking an Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Strategy & Engagement, the Director of Workforce and Career Readiness, and the department. This role helps manage complex processes and coordinate communication with internal and external stakeholders on the College’s workforce initiatives. Typical hours are Monday through Friday, 8:00 a.m.

to 4:30 p.m. at Stark State Main Campus (North Canton).

Qualifications

• Associate degree in business, office administration, or related field.
• Five years of administrative experience, preferably supporting senior executives.
• Strong communication and organizational skills.

Responsibilities

• Provide comprehensive administrative support to the Vice President of Strategy & Engagement and Director of Workforce and Career Readiness, including managing correspondence, reports, calendars, meetings, and confidential materials.
• Serve as a key point of contact for students, employers, community partners, faculty, staff, and other stakeholders, ensuring inquiries are appropriately routed and receive timely follow-up.
• Coordinate complex calendars, high-level meetings, travel arrangements, and shared departmental activities to support effective communication and collaboration.
• Prepare, proofread, and edit professional reports, presentations, agendas, meeting materials, correspondence, and other official documents.
• Support financial and administrative processes, including expense tracking, purchasing, invoice processing, budget documentation, and account reconciliation.
• Organize and coordinate employer meetings, career events, workshops, and departmental activities, managing logistics, materials, communications, and follow-up.
• Maintain accurate and confidential records, shared tracking tools, contacts, calendars, and administrative deadlines in accordance with College policies and procedures.
• Coordinate the day-to-day administrative operations of the Workforce and Career Readiness department, including office procedures, meeting spaces, supplies, equipment, and incoming requests.
• Identify opportunities to streamline administrative processes, improve communication, and implement best practices that strengthen departmental efficiency and service.
• Support special projects and strategic initiatives led by the Vice President and Director, using sound judgment, discretion, and initiative to help advance the College’s workforce and career readiness goals.

Skills

Administrative support

Executive support

Communication skills

Education

Associate degree

Job description

Stark State College is seeking a highly skilled and motivated Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Strategy & Engagement, the Director of Workforce and Career Readiness, and the department. This position plays a vital role in ensuring the smooth and efficient operation of the Workforce and Career Readiness department by managing complex administrative processes, coordinating communication with internal and external stakeholders, and supporting strategic initiatives that connect students, employers, and the College. The successful candidate will serve as a key point of contact for the department, while helping establish effective processes and administrative practices that support the College’s mission and workforce development goals.

Typical Hours of Work

Typical hours are Monday through Friday, 8:00 a.m. until 4:30 p.m. on our Stark State Main Campus (North Canton).

Annual Pay

$37,808- $49,151, commensurate with experience. This is a 250-day, non-exempt, contract role.

Who We Are

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success for both our employees and our students is the result.

You’ll be a Great Fit If

We are looking for a proactive and highly organized professional who enjoys keeping people, processes, and priorities moving forward. In this role you will bring your strong administrative expertise, excellent communication skills, and sound judgment to support leaders, connect stakeholders, and create reliable systems that help the Workforce and Career Readiness team deliver exceptional service to students, employers, and the College.

Typical Responsibilities Include

• Provide comprehensive administrative support to the Vice President of Strategy & Engagement and Director of Workforce and Career Readiness, including managing correspondence, reports, calendars, meetings, and confidential materials.

• Serve as a key point of contact for students, employers, community partners, faculty, staff, and other stakeholders, ensuring inquiries are appropriately routed and receive timely follow-up.

• Coordinate complex calendars, high-level meetings, travel arrangements, and shared departmental activities to support effective communication and collaboration.

• Prepare, proofread, and edit professional reports, presentations, agendas, meeting materials, correspondence, and other official documents.

• Support financial and administrative processes, including expense tracking, purchasing, invoice processing, budget documentation, and account reconciliation.

• Organize and coordinate employer meetings, career events, workshops, and departmental activities, managing logistics, materials, communications, and follow-up.

• Maintain accurate and confidential records, shared tracking tools, contacts, calendars, and administrative deadlines in accordance with College policies and procedures.

• Coordinate the day-to-day administrative operations of the Workforce and Career Readiness department, including office procedures, meeting spaces, supplies, equipment, and incoming requests.

• Identify opportunities to streamline administrative processes, improve communication, and implement best practices that strengthen departmental efficiency and service.

• Support special projects and strategic initiatives led by the Vice President and Director, using sound judgment, discretion, and initiative to help advance the College’s workforce and career readiness goals.

Click Here to View the Full Job Description

To Be Considered, You’ll Need

• Associate degree required (business, office administration, or related field preferred).
• Five years of administrative experience, preferably supporting senior executives.

Preferred Qualifications (although not required)

A bachelor's degree in business, office administration, or a related field is preferred.

Click Here to View Outstanding Benefits You Can Expect from Stark State College:

Full-time employees can expect

• excellent medical, dental & vision coverage
• paid life and AD&D insurance
• state pension/retirement (OPERS/STRS)
• paid time off, sick leave and paid holidays
• paid Stark State tuition, tuition reimbursement and employee assistance program

The work you do at Stark State will matter to the thousands of students who walk through our doors, and eventually across the commencement stage, on their journey to a better tomorrow. Come join us and learn how your aspirations can be part of a better future for them – and you.

We love meeting stellar candidates, so please don’t hesitate to apply.