Administrative Assistant III - Strategy & Engagement

Stark State College; North Canton (OH); On-site; USD 38,000 - 49,000; Full time

Job summary

Stark State College is seeking an Administrative Assistant III to provide advanced administrative support to the Vice President of Strategy & Engagement, the Director of Workforce and Career Readiness, and the department.

The role includes managing complex calendars, coordinating meetings and travel, handling confidential materials, and supporting strategic initiatives that connect students, employers, and the College. Strong organizational and communication skills are essential.

Qualifications

• Five years of administrative experience, preferably supporting senior executives.
• Associate degree in business, office administration, or related field required.
• Excellent communication and organizational skills.

Responsibilities

• Provide advanced administrative support to the Vice President of Strategy & Engagement and Director of Workforce and Career Readiness.
• Coordinate complex calendars, meetings, travel, and department activities.
• Prepare, proofread, and edit professional reports, presentations, agendas, and confidential materials.
• Support financial and administrative processes, including expense tracking, purchasing, invoices, and budget documentation.
• Organize employer meetings, career events, and departmental activities with logistics and follow-up.
• Maintain confidential records and shared tracking tools in accordance with policies.

Skills

Administrative experience

Communication skills

Education

Associate degree

Bachelor's degree in business/office administration (preferred)

Job description

Stark State College is seeking a highly skilled and motivated Administrative Assistant III to provide advanced administrative and executive-level support to the Vice President of Strategy & Engagement, the Director of Workforce and Career Readiness, and the department. This position plays a vital role in ensuring the smooth and efficient operation of the Workforce and Career Readiness department by managing complex administrative processes, coordinating communication with internal and external stakeholders, and supporting strategic initiatives that connect students, employers, and the College. The successful candidate will serve as a key point of contact for the department, while helping establish effective processes and administrative practices that support the College’s mission and workforce development goals.

Typical Hours of Work:

Typical hours are Mon-Fri, 8:00 a.m. until 4:30 p.m. on our Stark State Main Campus.

Annual Pay: $37,808- $49,151, commensurate with experience. This is a 250-day, non-exempt, contract role.

Who We Are:

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success for both our employees and our students is the result.

You’ll be a Great Fit If:

We are looking for a proactive and highly organized professional who enjoys keeping people, processes, and priorities moving forward. In this role you will bring your strong administrative expertise, excellent communication skills, and sound judgment to support leaders, connect stakeholders, and create reliable systems that help the Workforce and Career Readiness team deliver exceptional service to students, employers, and the College.

Typical Responsibilities Include:

• Provide comprehensive administrative support to the Vice President of Strategy & Engagement and Director of Workforce and Career Readiness, including managing correspondence, reports, calendars, meetings, and confidential materials.
• Serve as a key point of contact for students, employers, community partners, faculty, staff, and other stakeholders, ensuring inquiries are appropriately routed and receive timely follow-up.
• Coordinate complex calendars, high-level meetings, travel arrangements, and shared departmental activities to support effective communication and collaboration.
• Prepare, proofread, and edit professional reports, presentations, agendas, meeting materials, correspondence, and other official documents.
• Support financial and administrative processes, including expense tracking, purchasing, invoice processing, budget documentation, and account reconciliation.
• Organize and coordinate employer meetings, career events, workshops, and departmental activities, managing logistics, materials, communications, and follow-up.
• Maintain accurate and confidential records, shared tracking tools, contacts, calendars, and administrative deadlines in accordance with College policies and procedures.
• Coordinate the day-to-day administrative operations of the Workforce and Career Readiness department, including office procedures, meeting spaces, supplies, equipment, and incoming requests.
• Identify opportunities to streamline administrative processes, improve communication, and implement best practices that strengthen departmental efficiency and service.
• Support special projects and strategic initiatives led by the Vice President and Director, using sound judgment, discretion, and initiative to help advance the College’s workforce and career readiness goals.

To Be Considered, You’ll Need:

Associate degree required (business, office administration, or related field preferred).

Five years of administrative experience, preferably supporting senior executives.

Preferred Qualifications (although not required):

A bachelor's degree in business, office administration, or a related field is preferred.

Full-time employees can expect excellent medical, dental & vision coverage; paid life and AD&D insurance; state pension/retirement (OPERS/STRS); paid time off, sick leave and paid holidays; paid Stark State tuition, tuition reimbursement and employee assistance program

The work you do at Stark State will matter to the thousands of students who walk through our doors, and eventually across the commencement stage, on their journey to a better tomorrow. Come join us and learn how your aspirations can be part of a better future for them – and you.