Administrative Assistant II: HR & Operations

University Of Florida; Gainesville (FL); Hybrid; USD 36,000 - 48,000; Full time

Job summary

University of Florida seeks an Administrative Assistant II to support HR and office operations on the Main Campus in Gainesville, FL. The role involves processing hires, maintaining positions, handling payroll-related tasks, and assisting with travel funding and space coordination.

The position emphasizes accuracy, confidentiality, and the ability to manage multiple tasks. A criminal background check is required, with on-site work necessary at UF Research facilities.

Qualifications

• High school diploma or equivalent with four years of relevant experience or an equivalent combination of education and experience.
• Bachelor’s degree preferred; strong accuracy and attention to detail are essential.

Responsibilities

• Assist in processing new hires (OPS, Volunteers, TEAMS, Student Assistant, Graduate Assistant, Fellows and foreign national) including posting positions, background checks, pre-hire verifications, and new hire paperwork.
• Process job edits, reclassifications, changes in FTE, non-renewals, terminations/resignations and leave cash-outs.
• Maintain and track positions within UF | Research, ensuring descriptions and numbers are accurate.
• Review time and labor for a portfolio of departments bi-weekly via timesheets and paylists; manage leave calendar and payroll actions.
• Process and update payroll distributions with accurate backups.
• Coordinate travel authorizations, bookings, and expense reports for UF | Research.
• Perform duties assigned by the Director of Human Resources and support space inventory and general office tasks.
• Cross-train to assist in peak workload periods.

Skills

Attention to detail

Communication skills

Office administration

Multitasking

Time management

Education

High school diploma or equivalent with 4 years relevant experience

Bachelor’s degree (preferred)

Tools

Excel

Office Suite

Job description

University of Florida seeks an Administrative Assistant II to support HR and office operations on the Main Campus in Gainesville, FL. The role involves processing hires, maintaining positions, handling payroll-related tasks, and assisting with travel funding and space coordination.

The position emphasizes accuracy, confidentiality, and the ability to manage multiple tasks. A criminal background check is required, with on-site work necessary at UF Research facilities.