Research Administration Assistant

University of Florida; Gainesville (FL); On-site; USD 29,000 - 34,000; Full time

Job summary

University of Florida is seeking a Research Administration Assistant on the main campus in Gainesville to support proposal development, review, and submission. The role also handles post-award activities including budget monitoring, reporting, and payroll distribution, ensuring sponsor guidelines are followed.

Ideal candidates will have a High School diploma with four years of experience or equivalent college coursework, plus strong communication skills and the ability to work with diverse

Qualifications

• High School diploma with four years of experience, or equivalent college coursework.
• Ability to build relationships across faculty, staff, and funding agencies.

Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Skills

Verbal & written communication

Relationship building

Independent work

Analytical thinking

Education

High School diploma

Equivalent college coursework

Tools

PeopleSoft

Workday

Microsoft Office (Excel/Word/PowerPoint)

Job description

Research Administration Assistant

Job No: 541064

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible

Department: 19011100 - EG-CONTRACTS - GRANTS ACCTING

Job Description

Classification Title: Research Administration Assistant

Classification Minimum Requirements: High School diploma and four years of experience, or equivalent college coursework in place of experience.

Key Responsibilities

• Provide comprehensive support for proposal development, review, and submission.


• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.


• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.


• Serve as a liaison between faculty, staff, central administration, and funding sponsors.


• Maintain current knowledge of research compliance, policies, and procedures.


• Contribute to process improvements and assist with special projects as assigned.

Expected Salary

Starting at $22.24 per hour; commensurate with qualifications and experience

Required Qualifications

High School diploma and four years of experience, or equivalent college coursework in place of experience.

Preferred

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.


• Basic knowledge of sponsor regulations, state policies, and university procedures.


• Ability to analyze problems, recommend solutions, and work independently with sound judgment.


• Experience with PeopleSoft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)


• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).


• Commitment to professionalism, integrity, and service excellence.

Health Assessment Required: No

Applications Close

04 September 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.