Administrative Assistant II - Hematology & Medical Oncology

Mount Sinai Morningside; New York (NY); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a skilled Administrative Assistant II to support the Hematology & Medical Oncology department. In this dynamic role, you will manage budgets, maintain records, and facilitate communication between departments. Your expertise will be crucial in ensuring smooth operations, from preparing financial documents to coordinating events and meetings. This position offers a unique opportunity to contribute to vital healthcare services while developing your administrative skills in a supportive environment. If you thrive in a fast-paced setting and are passionate about making a difference, this role is perfect for you.

Qualifications

• 4+ years of relevant administrative or business experience.
• Associate’s degree or equivalent experience; Bachelor’s preferred.

Responsibilities

• Research and compile information for reports; prepare statistical data.
• Monitor budgets and maintain employee files; ensure regulatory compliance.
• Assist in planning and coordinating forums, conferences, and meetings.

Skills

Budget Management

Record Keeping

Data Analysis

HR Transactions

Event Coordination

Inventory Management

Communication Skills

Education

Associate's Degree

Bachelor's Degree

Job description

Administrative Assistant II - Hematology & Medical Oncology

Join to apply for the Administrative Assistant II - Hematology & Medical Oncology role at Mount Sinai Morningside

Job Description

The Administrative Assistant II is an experienced administrative support professional who provides a wide range of services including budget management, record keeping, and reports related to operations and personnel. She/he may serve as a liaison with purchasing, human resources, facilities, and operations.

Responsibilities

• Research, compile, and analyze information for reports; prepare statistical data
• Monitor budgets, grant allocations, and maintain accruals; prepare financial documents
• Maintain employee files, ensure regulatory compliance, handle HR and payroll transactions, and coordinate with HR and payroll
• Assist in planning and coordinating forums, conferences, seminars, and meetings; prepare informational packets; transcribe minutes
• Resolve administrative or operational issues affecting the work unit
• Review materials submitted for supervisor’s attention for completeness and accuracy
• Manage supplies inventory, coordinate procurement, and track vendor contracts
• Act as liaison with other departments and external parties for projects and objectives
• Participate in grant applications, survey preparations, and special projects
• Arrange travel, prepare reimbursements, and manage expense reports
• Screen and prioritize mail, respond or distribute as needed
• Screen and direct telephone inquiries; schedule patient appointments and referrals; manage billing records
• Perform other related duties as assigned

Qualifications

• Associate’s degree or equivalent experience; Bachelor’s preferred
• 4+ years of relevant administrative or business experience