Administrative Assistant II - Hematology & Medical Oncology

Mount Sinai Health System; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant II to support the Hematology & Medical Oncology department. This role involves a variety of administrative tasks, including budget preparation, recordkeeping, and report generation. The ideal candidate will have strong organizational skills and the ability to manage multiple priorities while ensuring compliance with departmental standards. Join a team that values inclusivity and professional growth, where your contributions will directly impact patient care and operational efficiency.

Qualifications

• 4+ years of related administrative or business experience.
• Associates degree or equivalent experience; Bachelor's preferred.

Responsibilities

• Prepare and monitor budgets and grant allocations.
• Research and compile information for reports.
• Screen and schedule patient appointments.

Skills

Budget preparation

Recordkeeping

Report generation

HR transactions

Inventory management

Travel arrangements

Education

Associates degree

Bachelor's degree

Job description

Administrative Assistant II - Hematology & Medical Oncology

Join to apply for the Administrative Assistant II - Hematology & Medical Oncology role at Mount Sinai Health System

Job Description

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services, including budget preparation and control activities, recordkeeping, and generating reports regarding operations and personnel matters. She/he may serve as an administrative liaison with other departments related to purchasing, human resources, facilities, and operations.

Responsibilities

1. Research, locate, and compile information for reports; assemble and categorize figures for calculations; prepare statistical reports.
2. Prepare and monitor budgets and grant allocations; maintain accruals; prepare documents for balanced accounts review and approval.
3. Maintain departmental employee files; ensure compliance with standards; initiate and follow up on HR and payroll transactions; generate weekly payroll submissions; coordinate with HR and payroll.
4. Assist in planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships; develop informational packets; transcribe and distribute minutes.
5. Investigate, evaluate, and resolve administrative or operational issues affecting the work unit.
6. Review materials submitted for supervisors' attention to ensure completeness.
7. Ensure adequate supplies; manage inventory; reorder supplies; collaborate with Purchasing for procurement; track vendor contracts and renew as needed.
8. Serve as liaison with other departments or external parties to accomplish objectives or complete projects.
9. Participate in grant applications, special projects, and survey preparations.
10. Make travel arrangements; prepare reimbursements and expense reports.
11. Screen and prioritize incoming mail; respond or distribute appropriately.
12. Screen and schedule patient appointments; manage referrals and patient billing records.
13. Perform other related duties as required.

Qualifications

• Associates degree or equivalent experience; Bachelors preferred.
• 4+ years of related administrative or business experience.

Additional Information

The Mount Sinai Health System is committed to fostering an inclusive environment, delivering outstanding patient care, and promoting fairness and professional growth among its staff. We offer a salary range of $23 - $36 per hour, depending on experience and qualifications.